Code of Maine Rules
94 - INDEPENDENT AGENCIES
411 - MAINE PUBLIC EMPLOYEES RETIREMENT SYSTEM (MAINEPERS)
Chapter 602 - PROCEDURES FOR CONTRACT AWARDS
Section 411-602-3 - SELECTION PROCEDURE

1. The Executive Director will appoint a selector or selection committee. The Executive Director may be directly involved in the selection process but will always be informed as to the selector's or selection committee's decision before the award decision is conveyed to the Proposer.

2. The selector or selection committee will evaluate each proposal based upon the evaluation criteria set out in the RFP and, if called for in the RFP or after proposals are received, Proposers' oral presentations.

3. The selector or selection committee may select any number of Proposers for an oral presentation if an oral presentation has been called for in the RFP or called for after proposals are received. Proposers will be informed, in advance of the oral presentation, as to what the presentation is to address.

4. The selector or selection committee may conduct a reference check of any Proposer and is not required to limit its reference checks to references supplied by the Proposer.

5. The MSRS is never bound to accept the lowest cost proposal on the basis of cost alone.

6. After the selector or selection committee has evaluated the proposals, the oral presentation, if any, and other information gathered in the evaluation process, the award, if made, shall be made to the highest rated proposal. The MSRS will issue a written notification awarding the contract or declining to award any contract and shall so notify all Proposers. Upon request, a Proposer to whom the contract was not awarded shall be given a written statement of the basis for the award decision.