Code of Maine Rules
94 - INDEPENDENT AGENCIES
293 - BAXTER STATE PARK AUTHORITY
Chapter 2 - RULES FOR THE PURCHASE OF SERVICES AND AWARDS
Section 293-2-3 - AWARD

Universal Citation: 94 ME Code Rules ยง 293-2-3

Current through 2024-38, September 18, 2024

A. The Park staff is responsible for reviewing all RFP's based on the criteria established within the original Request for Proposal document. The Park staff shall document the scoring, and substantive information that supports the scoring.

i. Interviews/Presentations: Interviews and/or presentations may be considered within the review for information and scoring, if that provision was included within the original RFP documentation.

ii. Pricing/Negotiations: Pricing changes, alterations or negotiations are not allowed prior to the award decision and must not be used in scoring. Minor negotiations after notice of award are allowed and if agreement cannot be reached, the proposal may be rejected and the award made to the next highest rated bidder who was in compliance with all terms, conditions and requirements.

iii. Documentation: Written records must be kept by each person reviewing or ranking proposals. These records must be made available upon request.

iv. Award: Award is made by the Director of the Park, and must be made to the highest rated proposal, which conforms to the requirements of the Park as contained in the RFP.

v. Award Decision Notification: The Park staff must notify all bidders responding to an RFP of the award decision in writing, postmarked or delivered a minimum of seven (7) calendar days prior to contract effective date, unless otherwise stated in the RFP.

B. Attorney General approval is not required unless changes have been made to existing boilerplate or at the request of the Baxter Park Authority. Nothing within this paragraph prevents Park requests for Attorney General review of any contract.

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