Code of Maine Rules
29 - DEPARTMENT OF THE SECRETARY OF STATE
250 - BUREAU OF MOTOR VEHICLES
Bureau of Corporations, Elections and Commissions
Chapter 505 - VOTER LIST MAINTENANCE PROCEDURES
Section 250-505-5 - NVRA Data Reports to be filed with the Secretary of State

Universal Citation: 29 ME Code Rules ยง 250-505-5

Current through 2024-38, September 18, 2024

Each municipality shall complete the NVRA Data Report and file it with the Secretary of State. The reports shall be due to the Secretary of State annually on February 1 and shall include data for the reporting period of January 1 to December 31 of the prior year. The NVRA Data Report shall include the following information required by federal law to be monitored:

1. Name of the municipality. The name of the municipality shall be clearly indicated at the top of the form.

2. New valid registrations. The form shall include a place for the total number of new valid registrations, including registrations that are new to the municipality, but excluding all applications that are duplicates, rejected, or report only a change of name, address, or party affiliation.

3. Applications received via mail. The form shall include a place for the total number of applications received via mail, regardless of whether they were valid, rejected, incomplete, duplicative, or reporting only a change of address, name, or party affiliation. Applications mailed to municipal registrars from the Secretary of State or from groups known to have conducted an organized voter registration drive shall not be included.

4. Applications received in-person or from voter registration drives. The form shall include a place for the total number of registrations accepted in-person or received as a result of an organized voter registration drive.

5. Registrants on the inactive list. If the municipality has chosen to use the inactive list, this form shall include a place for the total number of registrants on the inactive list as of December 31 of the reporting period. If the municipality has chosen not to use the inactive list, an "N/A" should be placed in this space.

6. Registrants deleted from the voter list. The form shall include a place for the total number of registrants that were deleted from the voter list, including both the active and inactive lists.

7. Duplicate registrations. The form shall include places for the number of duplicate registrations for each of the following categories:

A. Motor voter cards (only the yellow cards from the Bureau of Motor Vehicles).

B. All other sources.

8. Change of Address Confirmation Cards sent. The form shall include a place for the total number of Change of Address Confirmation Cards mailed.

9. Responses to Change of Address Confirmation Cards received. The form shall include a place for the total number of responses each municipality has received to the Change of Address Confirmation Cards.

10. Signature of Registrar and the Date of Signature. The appropriate municipal election official shall sign and date the form upon its completion.

Disclaimer: These regulations may not be the most recent version. Maine may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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