Current through 2024-38, September 18, 2024
500 General requirements.The filing officer
maintains for public inspection a searchable index for all active records in
the UCC information management system. Active records will be retrievable by
the name of the debtor or by the file number of the related initial financing
statement, and each active record related to an initial financing statement is
retrieved with the initial financing statement using either retrieval method.
501 Search requests - required information.
Search requests shall include the following:
A.
Name searched.A search
request must set forth the name of the debtor to be searched using designated
fields for organization or individual surname, first personal name and
additional name(s)/initial(s). A search request will be processed using the
data and designated fields exactly as submitted, including the submission of no
data in a given field, without regard to the nature or character of the debtor
that is subject of the search.
B.
Requesting party.A search request must set forth the name and
address of the person to whom the search results is to be sent.
C.
Fee.The appropriate fee shall
be tendered by a method described in subsection 106.
502 Search requests - optional
information.Search requests may include the following:
A.
Copies.The request may limit
the copies of UCC records that would normally be provided with a search report
by requesting that no copies be provided or that copies be limited to those UCC
records that:
1 include a particular city in
the debtor address; or
2 were filed
on a particular date or within a particular range of dates.
B.
Scope of search.A
search request may ask for a search that reports all active records retrieved
by the search rather than only unlapsed records retrieved by the search.
C.
Mode of delivery.A
search request may specify a mode of delivery for search results and that
request will be honored if the requested mode is made available by the filing
office, and all requisite fees are tendered.
503 Search methodology.Search results are
produced by the application of search logic to the name presented to the filing
officer. Human judgment does not play a role in determining the results of the
search.
A.
Standard search
logic.The following rules describe the filing office's standard search
logic and apply to all searches except for those where the search request
specifies that a non-standard search logic be used:
1 There is no limit to the number of matches
that may be returned in response to the search criteria.
2 No distinction is made between upper and
lower caseletters.
3 The character
"&" (the ampersand) is deleted and replaced with the characters "and" each
place it appears in the name.
4
Punctuation marks and accents are disregarded.For the purposes of this rule,
punctuation and accents include all characters other than the numerals 0
through 9 and the letters A through Z (in any case) of the English
alphabet.
5 Words and abbreviations
at the end of an organization name that indicate the existence or nature of the
organization are not disregarded by the filing office's programming of its UCC
information management system.
6
The word "the" at the beginning of an organization debtor name is
disregarded.
7 All spaces are
disregarded.
8 For first personal
name and additional name(s)/initial(s) of individual debtor names, initials are
treated as the logical equivalent of all names that begin with such initials,
and first personal name and no additional name(s)/initial(s) is equated with
all additional name(s)/initial(s). For example, a search request for "John A.
Smith" would cause the search to retrieve all filings against all individual
debtors with "John" or the initial "J" as the first personal name, "Smith" as
the surname, and with the initial "A" or any name beginning with "A" in the
additional name(s)/initial(s) field. If the search request were for "John
Smith" (first personal name and surnames with no designation in the additional
name(s)/initial(s) field), the search would retrieve all filings against
individual debtors with "John" or the initial J as the first personal name,
"Smith" as the surname and with any name or initial or no name or initial in
the additional name(s)/initial(s) field.
9 If the name being searched is the surname
of an individual debtor name without any first personal name or additional
name(s)/initial(s) provided, the search will retrieve from the UCC information
management system all financing statements with individual debtor names that
consist of only the surname.
10
After using the preceding rules to modify the name being searched, the search
will retrieve from the UCC information management system all unlapsed records,
or, if requested by the searcher, all active records, that pertain to financing
statements with debtor names that, after being modified as provided in this
section, exactly match the modified name being searched.
504 Changes in standard search logic.If the
filing office changes its standard search logic or the implementation of its
standard search logic in a manner that could alter search results, the filing
office will provide public notice of such change.
505 Search responses.Responses to a search
request shall include the following:
A.
Copies.Copies of all UCC
records retrieved by the search unless only limited copies are requested by the
searcher.
B.
Introductory
information.A filing officer shall include the following information
with a UCC search response:
1
Filing
office identification.Identification of the filing office responsible
for the search response.
2
Unique search report identification number.The unique number which
identifies the search report.
3
Report date and time.The date and time the report was
generated.
4
Through date and
time.The date and time at or prior to which a UCC record must have been
filed with the filing office in order for it to be reflected on the
search.
5
Certification
language.Certification language will be included when a certified search
is requested.
6
Scope of
search.An indication of whether the search includes active or unlapsed
records.
7
Search logic
used.The IACA Recommended Standard Search Logic will be used in all
cases unless a specific search request dictates otherwise.
8
Name provided.The name as
provided by the searcher.
9
Search string.The normalized name as provided by subsection 503.
10
Lien type searched.UCC or
other type of documents searched.
11
Copies.An indication of
whether the search includes any or all copies.
C.
Report.The search report
shall contain the following.
1
Identification.Identification of the filing office responsible for
the search report.
2
Search
report identification number.The unique number assigned under subsection
505.B.2.
3
Identification of
financing statement.Identification of each initial financing statement,
including a listing of all related amendments, information statements, or
filing officer notices, filed on or prior to the through date corresponding to
the search criteria (including whether the searcher has requested active
records or only unlapsed records). Financing statement information shall
include, but is not limited to the following:
i.
Initial financing statement file
number.The file number of the initial financing statement.
ii.
Initial financing statement filing
date and time.The date and time the initial financing statement was
filed.
iii.
Lapse
date.The lapse date for the UCC record.
iv.
Debtor name.The debtor
name(s) that appear(s) of record.
v.
Debtor address.The debtor
address(es) that appear(s) of record.
vi.
Secured party name.The
secured party name(s) that appear(s) of record.
vii.
Secured party address.The
secured party address(es) that appear(s) of record.
viii.
Amendment type.An
indication of type of each amendment, if any.
ix.
Amendment filing date and
time.The date and time each amendment, if any, was filed.
x.
Amendment file number.The
amendment file number of each amendment, if any.
xi.
Information statement filing date
and time.The date and time an information statement, if any, was
filed.
xii.
Filing officer
statement filing date and time.The date and time a filing officer
statement, if any, was filed.
