Code of Maine Rules
18 - DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES
554 - BUREAU OF GENERAL SERVICES
Chapter 1 - STATE OF MAINE PROCEDURES FOR PROCUREMENT OF PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
STATE OF MAINE GUIDELINES FOR A/E PROCUREMENT
Article III - REIMBURSABLE EXPENSES

3.1.1 With prior written authorization by the Owner and the Bureau of General Services the Designer may be reimbursed for transportation, living and communication expenses incurred by the Designer in the disbursement of any special duties in connection with the work. Normally, transportation, living expenses and telephone expenses will be the responsibility of the Designer.

3.1.2 The owner will furnish for the information of the Designer, or reimburse him for the cost of a survey of the project site, giving the grades and lines, streets, pavements and adjoining properties, boundaries and contour of the site; adequate information as to sewer, water, gas and electric services, test borings or pits, materials, chemical, mechanical or other tests, as required. However, the Designer shall be responsible for the availability of sufficient information relative to subsoil conditions at the project site pertaining to foundation design.

3.1.3 The Owner will reimburse the Designer for the direct salary paid to the Resident Inspector, while working on the project, times a multiplier of (*):said multiplier shall cover all so-called salary expenses.

3.1.4 After the completion and acceptance of the project, and prior to final payment to the Designer, the Designer shall deliver to the Owner or the Bureau of General Services all the tracings of the plans. These tracings shall show all significant revisions made during construction so that they are true "As Built" plans. The Owner or the Bureau of General Services will have reproducible prints made from the said tracings, after which they will be returned to the Designer. The owner may request the Designer furnish directly to him a set of reproducible prints. In such cases the Owner will reimburse the Designer the expense of obtaining the reproducible prints. Such expense shall not include the in-house expense of the Designer in making corrections to the original tracings.

*Multiplier to be negotiated depending upon resident inspector's relationship to central office and project conditions.

3.1.5 The Owner shall reimburse the Designer for the "net expense" for reproducing, postage and handling of drawings and specifications required for bidding purposes. The "net expense" shall be the difference between the actual cost of the Designer less any deposits retained.