Code of Maine Rules
10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES
144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL
Chapter 730 - INTERAGENCY REPORTING OF CANCER-INCIDENCE REGISTRY AND VITAL STATISTICS DATA
Section 144-730-3 - Filing Requirements

Universal Citation: 10 ME Code Rules ยง 144-730-3

Current through 2024-38, September 18, 2024

A. File Format. The file format will be an MHDO-provided template for each dataset. DRVS will use the current version of the appropriate template. The file format for DRVS will contain the data elements listed and described in subsections 2(A), 2(B), 2(C) and not excluded by 2(D). File naming conventions will be specified in the instructions included with each template.

B. Filing Method. Data files must be submitted via Secure File Transfer Protocol (SFTP). Files are required to be compressed and encrypted before uploading. This file-level encryption will ensure the confidentiality of all data that are submitted to the MHDO portal, not just individual fields.

C. Filing Period. DRVS will submit data sets to MHDO based on the following schedule:

1. Historic data from January 2015 to December 2021 will be submitted for births by April 30, 2022 and deaths by June 30, 2022 in yearly incremental files.

2. Annually, birth files will be submitted by April 30th following the end of the calendar year and death files by June 30th.

3. Annually, cancer incidence data will be submitted by April 30th for the diagnosis year that was submitted to the National Program on Cancer Registries in November of the prior year (e.g., by April 30, 2022 MHDO will receive diagnosis year 2019 data from MCR).

D. Other Requirements. The data reported will be assigned an MHDO identifier and becomes MHDO data.

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