Code of Maine Rules
10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES
144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL
Chapter 5 - HEAD START PROGRAM RULES
Section 144-5-1.7 - Monitoring and Technical Assistance
Universal Citation: 10 ME Code Rules ยง 144-5-1.7
Current through 2024-38, September 18, 2024
A. Program Monitoring
The DCS will employ sufficient staff to monitor compliance with these Rules and with each grantee's performance standards plan and sub-grant.
1. The DCS staff will be
responsible for making periodic on-site visits to each grantee.
2. Monitoring visits will include a thorough
review of outreach, application, certification, denial, and investigative
procedures.
3. The DCS staff will
be required to submit timely reports of all program monitoring visits to the
Head Start Program Director, the Head Start agency's Executive Director and the
Division's Program Director.
B. Fiscal Monitoring
1. Be responsible for making periodic on-site
visits in teams to each grantee;
2.
Make thorough reviews of all grantee fiscal records for the accounting of both
program and administrative funds and of grantee statistical data collection and
reporting procedures; and
3. Submit
timely reports of all fiscal monitoring visits to the Head Start Program
Director, the Head Start agency's Executive Director and the Division's Fiscal
Director.
C. Monitoring Follow-up
1. Within 10 calendar days of a
determination of noncompliance, the nature of the noncompliance will be
reported in writing to the grantee requesting rectification of the problem
within 20 calendar days.
2. The DCS
staff will work with the grantee throughout the 20-day period providing
technical assistance to work out the problem.
3. The time to correct a noncompliance with
performance standards may be extended by the DCS In accordance with Section
V.A.4.(f).
4. The DCS staff will
prepare a final report on the result of any noncompliance finding and will send
copies to the grantee, the Head Start Program Director, and the Division's
Fiscal Officer.
5. If the problem
is not resolved satisfactorily by the grantee within the stated time frames,
the DCS will withhold that grantee's funding for the coming quarter.
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