Code of Maine Rules
10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES
144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL
Chapter 323 - MAINE GENERAL ASSISTANCE MANUAL
Section 144-323-VII - RETENTION OF RECORDS
Universal Citation: 10 ME Code Rules ยง 144-323-VII
Current through 2024-38, September 18, 2024
A. Municipalities shall retain case records for a minimum of three full State fiscal years.
1. Emergency phone applications shall be
transferred to a written application form and maintained on file as any other
emergency application.
2. The
process of destroying records shall be determined by the local government
records office for each municipality.
B. Audio tapes of municipal fair hearings for General Assistance shall be kept as part of the case record for a minimum of three full fiscal years.
1. Tapes may be
erased or destroyed prior to three years only if the activity has been
transcribed and entered into the case record in written or electronic
form.
C. If case records include liens or court documents, pertinent information shall be retained for future use until no longer needed.
D. If applicable, documentation verifying that the applicant is pursuing a lawful process for immigration relief, and the number of months of assistance that have been provided to the recipient shall be kept in the case record for the minimum 3 fiscal years.
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