Current through 2024-38, September 18, 2024
A person who owns or operates a system shall make reports to
the Department as follows:
A.
Failure to Comply
All public water systems must report any failure to comply
with the rules and regulations directly to the Department, including the
failure to monitor or report water analyses, within the designated timeframes
outlined in 40 C.F.R. 141, Subpart Q, unless the Department performed the
analysis and reported the results.
B.
Laboratory Sampling Forms
All public water systems must submit water samples to a
certified laboratory with a Laboratory Sampling Form. Information may not be
transferred to another Form, unless the primary certified laboratory is
subcontracting the analysis. The public water system supplier must report the
following information on the Laboratory Sampling Form:
1. Public water system name, address and
telephone number;
2. Public water
system identification number assigned by the Department;
3. Sample site location;
4. Sample identification (if any);
5. Analysis requested;
6. Purpose of sample ("compliance" or
"operation/maintenance")
7. Sample
Type ("routine distribution system sample", "repeat sample", "raw water" or
"processed water", or other special purpose sample);
8. Date and time of sample
collection;
9. Name of
sampler;
10. Disinfectant
residual;
11. Any remarks
specifying relevant details of the sample;
12. Signature of sampler
C.
Analysis Reporting
1. Unless a shorter period is specified, the
results of tests, measurements, and analyses required by Sections
7,
8 and
9 of these regulations shall be
reported to the Department by the tenth day of the month following the month in
which the samples were required to be analyzed.
2. Certified laboratories shall report the
following results to the Department within 24 hours the day that the results
are known:
a. Positive total coliform
results;
b. Inorganic compound
exceedances of the Maximum Contaminant Level;
c. Organic compound exceedances of the
Maximum Contaminant Level; and
d.
Radionuclide exceedances of the Maximum Contaminant Level.
3. Certified laboratories shall report the
following results for acute contaminants to the Department on the same day that
the results are known:
a. E. coli positive
results;
b. Nitrate exceedances of
the Maximum Contaminant Level; and
c. Nitrite exceedances of the Maximum
Contaminant Level.
4.
All reports of laboratory analyses for compliance purposes shall be submitted
to the Department by the certified laboratory contracted by the public water
system to analyze the samples. Any portion of the analysis sub-contracted to
another certified laboratory shall be reported by the primary contracted
laboratory. The primary contracted laboratory shall submit the final report to
the Department.
5. Certified
laboratories shall submit forms to the Department in a format approved by the
Department, which includes hard-copy or electronic forms.
6. The Department may require any bottler,
distributor, or vendor of bottled water to test and submit results to the
Department for any substance at any time, when the Department has reason to
believe that the substance may be present in a water source and may threaten
public health. The Department reserves the right to increase testing/
monitoring frequency, based upon the potential health risk.
D.
Monthly Report
to Department
1. Each community system
serving municipalities and/or Districts shall file with the Department no later
than the tenth day of each month, a monthly operational report. The reports
shall be made on forms provided or approved by the Department and shall
include, but not be limited to: records of daily test results, daily water
production and usage, daily chemical usage, any change in normal treatment
procedure, and other pertinent information.
2. All public water systems which are not
included in Section (6)(D)(1) that add chemicals on a continuous basis shall
submit monthly reports on forms provided by or approved by the Department or
via electronic means, as approved by the Department. These monthly reports
shall be submitted to the Department no later than the tenth day of each month
and include, but not be limited to, the following: records of daily test
results, daily chemical usage, any change from the normal treatment procedure,
and any other pertinent information. Based upon the complexity, size, and
compliance history, the Department may reduce a public water system's daily
monitoring requirements, but in no case shall it be reduced to less than twice
per week.
3. If a Designated
Operator is required to oversee a public water system that submits monthly
operating reports, then that Designated Operator is required to sign all
monthly reports. In some limited circumstances, such as with large municipal
public water systems, the Department may authorize the Designated Operator to
delegate an agent to sign the monthly operating reports.
E.
Change in Ownership
1. All current owners of public water systems
shall notify the Department of a change in ownership 60days prior to the
transfer.
2. New owners of
community and non-transient, non-community public water systems must contact
the Department within sixty (60) days of an ownership transfer for a review of
the water system's technical, managerial, and financial capacity.
F.
Security Reports
Public water systems must notify the Department and law
enforcement officials immediately to report any act of potential or suspected
tampering.
