Current through 2025-13, March 26, 2025
A. Each person who receives radioactive
material pursuant to a license issued pursuant to this Part and Parts E, G, I,
M, N and Q of this rule shall keep records showing the receipt, transfer, and
disposal of the byproduct material as follows:
(1) The licensee shall retain each record of
receipt of radioactive material as long as the material is possessed and for
three years following transfer or disposal of the material.
(2) The licensee who transferred the material
shall retain each record of transfer of source or byproduct material until the
Agency terminates each license that authorizes the activity that is subject to
the recordkeeping requirement.
(3)
The licensee who disposed of the material shall retain each record of disposal
of radioactive material until the Agency terminates each license that
authorizes disposal of the material.
B. The licensee shall retain each record that
is required by the regulations in this Part and Parts E, G, and N of this rule
or by license condition for the period specified by the appropriate regulation
or license condition. If a retention period is not otherwise specified by
regulation or license condition, the record must be retained until the Agency
terminates each license that authorizes the activity that is subject to the
recordkeeping requirement.
C.
(1) Records which must be maintained pursuant
to this Part and Parts E, G, and N of this rule may be the original or a
reproduced copy or microform if such reproduced copy or microform is duly
authenticated by authorized personnel and the microform is capable of producing
a clear and legible copy after storage for the period specified by Agency
regulations. The record may also be stored in electronic media with the
capability for producing legible, accurate, and complete records during the
required retention period. Records such as letters, drawings, specifications,
must include all pertinent information such as stamps, initials, and
signatures. The licensee shall maintain adequate safeguards against tampering
with and loss of records.
(2) If
there is a conflict between the Agency's regulations in this Part and Parts E,
G, and N of this rule, license condition, or other written Agency approval or
authorization pertaining to the retention period for the same type of record,
the retention period specified in the regulations in this Part and Parts E, G,
and N of this rule for such records shall apply unless the Agency, pursuant to
A.3.A. or C.4, has granted a specific exemption from the record retention
requirements specified in the regulations in this Part or Parts E, G, and N of
this rule
D. Prior to
license termination, each licensee authorized to possess radioactive material
with a half-life greater than 120 days, in an unsealed form, shall forward the
following records to the Agency:
(1) Records
of disposal of licensed material made under Part D.2001 (including burials
authorized before January 28, 1981), Part D.2003, Part D.2004, and Part D;
and
(2) Records required by Part
D.2103(b)iv of this rule.
E. If licensed activities are transferred or
assigned in accordance with C.3.A(2), each licensee authorized to possess
radioactive material, with a half-life greater than 120 days, in an unsealed
form, shall transfer the following records to the new licensee and the new
licensee will be responsible for maintaining these records until the license is
terminated:
(1) Records of disposal of
licensed material made under Part D.2001 (including burials authorized before
January 28, 1981), Part D.2003, Part D.2004, Part D.2005; and
(2) Records required by D.2103(b)iv of this
rule.
F. Prior to license
termination, each licensee shall forward the records required by this rule, to
the Agency.
