Code of Maine Rules
10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES
144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL
Chapter 118 - REGULATIONS GOVERNING THE LICENSING AND FUNCTIONING OF INTERMEDIATE CARE FACILITIES FOR PERSONS WITH MENTAL RETARDATION
Chapter 4 - OVERNING BODY AND MANAGEMENT
Section 144-118-4.G - Retention of Records
Universal Citation: 10 ME Code Rules ยง 144-118-4.G
Current through 2024-38, September 18, 2024
4.G.1. Client records must:
a. Be retained for a period
that meets both federal and state regulations;
b. Be retained for at least seven (7) years
after the date of death or last discharge of the client. Records of a minor
child shall be retained until the child reaches the age of majority or seven
(7) years after the date of death or last discharge, whichever is longer;
4.G.2. Administrative records must include:
a. Minutes of committee
meetings, with the most recent twelve (12) months kept on active file, and the
most recent five (5) years retained;
b.
Consultant reports, with the most recent twelve (12) months kept
on active file, and the most recent seven (7) years retained;
c. Inservice Records, with three (3) years
retained.
d. Staffing schedules,
with five (5) years retained (for auditing purposes);
e. Menu plans, with thirty (30) days of plans
retained;
f.Financial records,
with five (5) years retained (for auditing purposes);
g. Reports of fire drills with twelve (12)
months retained;
h. Accident and
incident reports with five (5) years retained;
i. Utilization review reports kept together
for twelve (12) months, with five (5) years retained;
j. Terminated employee files, with three (3)
years retained.
4.H.3. Rebating Prohibited
No owner, administrator, employee or representative of a licensed facility may either directly or indirectly pay to, or receive from, any physician, organization, agency or other person any commission, bonus or gratuity for clients referred or services rendered.
Disclaimer: These regulations may not be the most recent version. Maine may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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