Code of Maine Rules
05 - DEPARTMENT OF EDUCATION
071 - EDUCATION - GENERAL
Chapter 231 - VOCATIONAL PROGRAM AND FUNDING PROCEDURE
Section 071-231-1 - General Approval

Current through 2023-52, December 27, 2023

A. All state subsidized vocational instructional programs shall be approved by the State Board of Education prior to implementation.

B. Local Educational Agencies

1. An application from a local board of education for vocational education programs will be submitted to the Associate Commissioner of Vocational Education. The application will be reviewed by members of the State Board staff and appropriate action (approval, disapproval, or deferral) will be recommended to the Associate Commissioner of Vocational Education.

2. The following procedures for processing local applications for vocational programs, services, and activities shall be utilized:
a. The application shall be submitted by the local educational agencies.

b. Applications shall be submitted to the Associate Commissioner of Vocational Education.

c. Application shall be reviewed by the Associate Commissioner of Vocational Education.

d. Applications shall be verified by State staff consultants.

e. Decision for approval, disapproval, or deferral will be made by state staff consultants and Associate Commissioner of Vocational Education.

f. Any applicant dissatisfied with final action with respect to any application for funds shall be given reasonable notice and opportunity for a hearing.
1. Applicants shall be notified of their right to a hearing as a part of the notice of action taken upon their applications.

2. Hearings will be scheduled within thirty (30) working days from receipt of the request.

3. Hearings will be public and there will be a written record of the proceedings.

4. Hearings will be conducted by the Associate Commissioner or his delegate.

5. Decisions shall be submitted to the petitioners in writing within fifteen (15) working days from the date of hearing.

g. The local educational agency shall have the opportunity of submitting within thirty (30) days after notification of disapproval, a revised plan or part of a plan for vocational education.

C. The Criteria for Determining Relative Priorities of Local Applications shall be:

Factor I

1. The Department of Commerce and the Bureau of Census were contacted for information on the concentration of low income families. This information was used to determine the concentration of low-income families for each county of the State. The counties were identified with the highest number of low-income families to the lowest number of low-income families in numerical order and given a weighted value as to the number of low-income families in each county. This determined Factor I of the formula.

COUNTY FACTOR COUNTY FACTOR
01 Androscoggin 9.0 09 Oxford 9.9
02 Aroostook 16.3 10 Penobscot 9.9
03 Cumberland 7.9 11 Piscataquis 10.6
04 Franklin 9.0 12 Sagadahoc 10.8
05 Hancock 12.0 13 Somerset 12.1
06 Kennebec 7.8 14..Waldo 12.1
07 Knox 11.3 15 Washington 19.0
08 Lincoln 12.0 16 York 9.2

Factor II

2. The Department of Education requested from the Bureau of Taxation the State valuation of each town in the State of Maine. This figure was then divided by the number of pupils living in each town to determine the relative ability to pay. This information was then weighted so richer towns would receive a lesser value (amount) on the index scale. This determined Factor II of the formula.

PER PUPIL VALUATION FACTOR PER PUPIL VALUATION FACTOR
500,000 & Up 1 60,000 - 69,999 9
400,000 - 499,999 2 50,000 - 59,999 10
300,000 - 399,999 3 40,000 - 49,999 11
200,000 - 299,999 4 30,000 - 39,999 12
100,000 - 199,999 5 20,000 - 29,999 13
90,000 - 99,999 6 15,000 - 19,999 14
80,000 - 89,999 7 10,000 - 14,999 15
70,000 - 79,999 8 0 - 9,999 16

(Example)

*UNITS (L.E.A.)

Augusta
Valuation Pupils Per Pupil Valuation Factor I Factor II Total Factor
$274,700,000 3,934.0 $69,827.15 7.8 9 16.8
Caribou
Valuation Pupils Per Pupil Valuation Factor I Factor II Total Factor
$113,600,000 2,644.5 $42,957.08 16.3 11 27.3

*Each Unit (L.E.A.) is rated in the above manner for the entire State.

3. Funding allocations shall be determined by:
a. When proposals are approved, all of the total factors for each of the units are added together.

(Example)

Augusta 16.8

Bath 19.8

Biddeford 18.2

Caribou 27.3

Lewiston 18.0

SAD #46 -

Dexter 21.9

504. 3 (Grand Total)

b. The amount of funds to be allotted to the program area (such as secondary, handicapped and disadvantaged programs) are divided by the total factors for each of the approved units.

(Example) $325,000 / 504.3 = 644.457

$325,000 Amount allotted for secondary

504. 3 Grand total of factors

644-457 Common index

*This determines a common index for each program area.

c. The common index for each program area is then multiplied by the total factor of each unit (L.E.A.) requesting funds. (A dollar amount will be determined for each unit (L.E.A.) by following this procedure.)

(Example)

Augusta - 16.8 X 644 -457 = $10,826.87

Caribou - 27.3 X 644 -457 = $17,593.67

d. When RFP's are received for handicapped and disadvantaged programs, the request that serves the most students will be considered first.

D. Each secondary center or region requesting funding under the Basic. Grant shall certify annually that the following requirements have been met, are on file at the local level and are available for review on submission to State and federal agencies upon their request.

1. Budget estimates with supporting justification.
a. Actual annual budget costs for prior year operations.

b. A complete financial statement of amounts and sources of available funds for each instructional program and for the total vocational program.

2. Five year enrollment projections.

3. Five year construction and equipment needs projections.

4. Five year projections on vocational enrollments from private, non-profit schools for each instructional program.

5. Five year projections on vocational enrollments by students of limited English-speaking ability, by instructional program.

6. Documentation that representatives of other related educational and training resources within the geographical area served by the instructional programs have been involved in all five-year planning efforts.

7. Evidence that all vocational programs are conducted without discrimination.

8. Written vocational program educational objectives that can be readily evaluated.

9. Identification of other services or activities conducted in that vocational program.

10. For each instructional program, written objectives indicating that the program will prepare students for direct or related employment.

11. Evidence that active craft/advisory committees exist for each instructional program.

12. Evidence that instructional program objectives and curriculums are reviewed annually by its craft/advisory committees for relevance and currency.

13. Evidence that each instructional program has been evaluated each year and that program evaluation, commendations and recommendations are on file.

14. Evidence that a full, in-depth, self evaluation and an appraisal by a visiting team has been conducted every five years (may be correlated with and accepted by the Regional Accrediting Agency in lieu of).

15. A current equipment inventory record (processed by state computing agency).

E. Procedure for Adding a Instructional Program

1. Prepare an application using the justification Guide Sheet. (See Appendix A, Standard Criteria for the Approval of Vocational Education programs).

2. Submit completed application to the Secondary Vocational Associate Commissioner of the Bureau of Vocational Education.

3. All applications will be reviewed by the State staff of consultants and a recommendation for approval, disapproval, or deferral will be made to the State Board of Education.

F. Procedure for Dropping a Instructional Program

Any secondary vocational school having a occupational course with less than 10 high school students per section enrolled for two consecutive years shall take the following steps:

1. Establish a committee consisting of a representative from the office of the superintendent of schools,* the advisory or cooperative board, the principal, the vocational director, an instructor at the regional technical vocational center, and a representative of the sending schools.

For the purpose of:

a. reviewing the justification of program(s)

b. recommending either continuation, discontinuation, or a modification of the program(s)

2. Implement the recommendations of the study committee.

Decisions reached on the discontinuance of a course may be appealed to the Bureau of Vocational Education by any administrative unit responsible for a regional technical vocational center if it feels the decisions of the study committee are unjust.

*The representative from the superintendent's office applies only to the fourteen centers. In the eleven new regions this should be substituted with a representative from the superintendent's advisory committee.

(In the absence of compliance with number 1, the Bureau will take whatever action is necessary to insure efficient and effective programming).

G.

(Amended) Procedure for Creating New Administrative Positions

When applying for approval of new positions other than regular classroom instructors, the following criteria should be met. This information should be submitted in conjunction with budget request:

1. Justification for new position.

2. Detailed description of duties and responsibilities included in the position.

3. Proposed salary for this position.

4. Qualifications of candidate for new position.

The normal process for implementation is to:

1. Develop the concept including the four considerations listed above.

2. Obtain local program and budget approval.

3. Submit to the Bureau for State approval.

H. Minimum Time Requirements for Vocational Programs

It is normal procedure to require vocational programs to be at least 45 to 55 minute periods in length five days per week for two years. However, this requirement may be waived when it can be met in different blocks of time. Requests for such waivers to the Bureau of Vocational Education should be accompanied by a detailed rationale for the proposed change.

Disclaimer: These regulations may not be the most recent version. Maine may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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