Current through 2024-38, September 18, 2024
All information in publications and communications
shallbe current and up-to-date at all times.
1.
Publication of Financial
Obligations. Student tuition, fees and refund policies shall be clearly
and completely stated in the school's catalog and on the enrollment contract.
This information shall also be included on any world wide web school
advertisements.
2.
Enrollment
Contracts. The school's enrollment contract shall clearly describe the
obligations of the school and the student. A copy of the enrollment contract
shall be made available to the student prior to his or her signing, and a copy
of the completed enrollment contract shall be given to the student immediately
upon final execution of the enrollment contract.
3.
Fees and Charges. A student
shall not be charged for any supplies, material, apparatus, tools or equipment
provided in the student kit or used in the clinic unless the enrollment
contract clearly contains a list of these charges, except that students may be
charged for supplies or materials furnished for the student's personal
use.
4.
Refund
Policies. Every school shall adopt a refund policy for cancellation and
termination which shall comply with the following:
A. An applicant not accepted by the school
shall be entitled to a refund of all monies paid;
B. If a student (or minor student) cancels
his or her contract and demands his or her money back in writing within three
(3) business days of the signing of the enrollment contract, all monies
collected by the school shall be refunded. The cancellation date will be
determined by the postmark on the written notification, or the date said
information is delivered to the school's director/owner in person. This policy
applies whether or not the student has actually started training;
C. If a student (or minor student) cancels
his or her contract more than three (3) business days after signing but prior
to entering classes, he or she shall be entitled to a refund of all monies paid
to the school, less a registration or enrollment fee, as disclosed in the
enrollment contract. A school can charge pre-enrollment fees such as a
registration fee, application fee, enrollment fee, matriculation fee, etc.,
provided that the total sum of all such pre-enrollment fees does not exceed
$100.00 or 15 percent of the contract price of the course, whichever is
less;
D. The Director considers any
refund policy to be fair and equitable if it provides for a refund of tuition
at least as large as tuition adjustment guidelines promulgated by the National
Accreditation Commission of Cosmetology Arts and Sciences;
E. Enrollment time is defined as actual clock
hours in attendance to the date of the student's last day of physical
attendance in the school. Any monies due the applicant or student shall be
refunded within thirty (30) days of formal cancellation by the student, as
outlined in paragraphs B and C above, or formal termination by the school,
which shall occur no more than thirty (30) days from the last day of physical
attendance, or in the case of a leave of absence, the documented date of
return;
F. In situations where
mitigating circumstances exist, schools are encouraged to adopt a policy
whereby the refund to the student may exceed the minimum cancellation and
settlement policy;
G. All extra
costs that are not included in the tuition price, such as books, equipment and
graduation fees, shall be stated in the catalog and contract, and any
non-refundable items shall be identified; and
H. Any reasonable termination/withdrawal fee
shall be identified in the catalog and on the contract.
5.
School Closure Teach-Out
Policy. The school shall notify the Director, in writing, within twenty
(20) days prior to closure or anticipated closure of the school, together with
the reason for the school's closure and the teach-out plan agreement with the
receiving school. If a school closes after students have enrolled, or if a
course is canceled after students have enrolled and instruction has begun, an
applicable teach-out plan for students participating in Title IV student
financial assistance programs shall comply with the following requirements:
A. The school shall submit to the Director
for approval a sample teach-out plan at the time of initial application. The
teach-out plan shall for currency of the plan, be reviewed annually. Any
modification to the teach-out plan shall be submitted to the Director for
re-approval at least thirty (30) days prior to the anticipated change;
B. The teach-out plan shall offer
the student a reasonable opportunity to promptly resume and complete the
canceled course(s) of study or substantially similar courses of study at a
school(s) that offers similar educational programs and has no business
connection with the original institution. The student's academic and financial
records shall be transferred to the receiving school;
C. The receiving teach-out school shall not
charge the student an amount greater than that for which the student was
responsible and has not yet paid to the original school for the period covered
by the teach-out plan;
D. In the
event of a school closure, the school shall send a written notice to each
student at least twenty (20) days prior to the anticipated date of the school's
closure. The school shall provide the student with an affidavit of accumulated
course credit hours and financial standing report. The school shall publish a
notice of the school's closure on the school's website;
E. The school shall work with other licensed
schools to establish an agreement by which students will be accepted by the
receiving school and the financial amount the receiving school will receive on
behalf of the transferring student. The agreement must clearly describe what
will be provided to the receiving school regarding each student's financial aid
status and condition;
F. A copy of
the approved teach-out plan shall be provided to each student at the time of
enrollment. If the original teach-out plan is changed after enrollment, the
revised plan shall be provided to each student enrolled within ten (10) days of
the change; and
G. Students who are
not recipients of Title IV federal financial aid shall be entitled to a
pro-rata refund of tuition as stated in section 11 of this
subchapter.
