Current through Register Vol. 50, No. 9, September 20, 2024
A.
Ballots with security envelopes and return envelopes will be mailed out on the
fourth Monday in November, subject to the following controls.
1. Outgoing postage receipt of total mailing
will be kept at the pension office.
2. The listing of all members mailed ballots
will be kept at the pension office. Any member may inspect, but not copy, the
voter mailing list.
3. The election
committee will make available to members with the number of names added to the
list after the initial mailing and the number of duplicate ballots mailed to
members who did not receive the original ballot.
4. The election committee will account for
all ballots (used and unused).
B. All ballots must be returned, signed, no
later than 4 p.m. on the second Wednesday in December, subject to the following
controls.
1. Ballots will be verified for
eligibility by pension office staff daily.
2. The election committee will have authority
to check for eligibility prior to counting of ballots.
3. A current account of envelopes returned
will be preserved.
4. Ballots will
be placed in two secured ballot boxes at the pension office. Separate boxes
will be maintained for active and retired members.
5. Each ballot box will be secured with two
different locks. The election committee will designate two incumbent members
and two non-incumbent member nominees to control the keys to all four
locks.
C. The following
voting instructions and procedures shall apply.
1. Each member will receive an official
ballot with voting instructions.
2.
A blank security envelope and a self-addressed stamped envelope addressed to:
Firefighters' Pension and Relief Fund
329 South Dorgenois Street
New Orleans, LA 70119
3. Members must vote for only the specified
number of candidates in the appropriate sections. Members may vote for less
than the specified number, however, voting in excess of the specified number,
in the appropriate section, will spoil the ballot for that section.
4. Members should place their ballot in the
security envelope, then seal the envelope. The security envelope should then be
placed inside the self-addressed, stamped envelope.
5. Members must sign the self-addressed
envelope in the upper left corner in the space provided. A member's signature
shall serve as proof of eligibility. Any envelopes not signed will be
rejected.
6. All ballots must be
returned signed, to the fund office, no later than 4 p.m. on the second
Wednesday in December.
D. All ballots will be counted at the fund
office at 9 a.m. on the Thursday following the deadline for ballots to be
returned, subject to the following conditions.
1. The election committee shall report to the
pension office no later than 8:30 a.m.
2. The election committee is to oversee the
counting of ballots.
3. The
election committee is responsible for accuracy of votes counted.
E. Envelopes and ballots will be
maintained and preserved at the pension office for three months following any
election.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
11:3362 and
3363.
