Louisiana Administrative Code
Title 58 - RETIREMENT
Part III - Teachers' Retirement System of Louisiana
Chapter 1 - General Provisions
Section III-101 - Mandatory Submission of Monthly Salaries and Contributions Reports, Contributions Corrections, Prior Years Certification/ Corrections of Member Data and (RET) Annual Salary Files

Universal Citation: LA Admin Code III-101

Current through Register Vol. 50, No. 9, September 20, 2024

A. Monthly Salaries and Contributions Reports. Each month all employers shall certify to the Teachers' Retirement System of Louisiana (TRSL) Board of Trustees, by means of file transfer protocol or by secure on-line web based reporting, the amounts of each employee's actual salary, fulltime salary, and the amounts of contribution deductions from the employee's actual salary to be paid to the annuity savings fund and then credited to the individual accounts of the employee from whose compensation the deductions were made. All file transfer protocol and web-based reporting formats must be in compliance with criteria established by TRSL and transferred in the manner as required by TRSL. All certified monthly salaries and contributions reports must be submitted by the fifteenth day of the month following the month covered by the report.

1. All employers reporting 100 or fewer employees must submit monthly salaries and contributions reports by file transfer protocol, by direct file upload submission via the internet or manually through TRSL's secure on-line web-based inquiry system.

2. All other employers must submit monthly salaries and contributions reports by file transfer protocol or by direct file upload submission via the internet through TRSL's secure on-line web-based inquiry system.

B. On-line Contributions Corrections of Current/Open Year Reported Member Data

1. All employers must submit On-line Contributions Corrections for the current/open fiscal year for any member data updates/corrections to the reported information on the Monthly Salaries and Contributions Reports or previous contribution corrections using TRSL's secure on-line web-based inquiry system. This includes any unreported data not included in the Monthly Salaries and Contributions Reports.

C. On-line Prior Years Certifications/Corrections of Previous/Closed Years Reported Member Data.

1. Member data previously submitted, or unsubmitted, for any closed fiscal year by employers through the Monthly Salaries and Contributions Reports or by On-line Contributions Corrections determined to be inaccurate, questionable or in need of correction by TRSL must be corrected or certified as correct by the employer.

2. All employers must submit Prior Year Certifications/Corrections (with certain exceptions as provided for in C. 3) using TRSL's secure on-line web-based inquiry system. Data that is to be certified/corrected via the secure on-line web based inquiry system are as follows:
a. full-time rate of pay only corrections;

b. actual earnings and contribution corrections;

c. service credit;

d. identified "questionable year" data.

3. Employers who do not have on-line access or employers who have data that meets TRSL's definition of "Unusual", must certify/correct the data by submitting a written statement to TRSL signed by an authorized representative of the employer. For purposed of this Paragraph, "Unusual" shall mean restored service credit not listed on a member's account history, interest balances predating June 30, 1971, dual employment prior to fiscal year 1983, refunded service credit not listed on a member's account history, and instances of substitute, summer school, or other earnings that fall outside of a typical contract.

D. Electronic Reporting of (RET) Annual Salary Files. Employers shall submit to TRSL each year by August 15th the (RET) annual salary file, which shall include all payees paid by the employer, including payroll, accounts payable, and 1099 payments. This file shall be in the format and transferred as required by TRSL.

E. Auditing of Records. Employers shall submit all records requested by TRSL for audit purposes to verify any data previously submitted to TRSL under this rule.

AUTHORITY NOTE: Promulgated in accordance with R.S. 11: 826.

Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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