Louisiana Administrative Code
Title 48 - PUBLIC HEALTH-GENERAL
Part I - General Administration
Subpart 3 - Licensing and Certification
Chapter 77 - Nursing Staffing Agencies Licensing Standards
Subchapter C - Provider Responsibilities
Section I-7753 - Record Keeping
Universal Citation: LA Admin Code I-7753
Current through Register Vol. 50, No. 9, September 20, 2024
A. Administrative Records. The NSA shall have an administrative record that includes:
1. a list of members and officers of
the governing body, along with their addresses and terms of
membership;
2. a copy of its
articles of incorporation or organization, by-laws, and operating agreements,
or partnership documents, if applicable;
3. a copy of the current NSA license issued
by HSS;
4. the written policies and
procedures approved annually by the owner/governing body that address the
requirements listed in Subchapter B of this Chapter;
5. the minutes of formal governing body
meetings;
6. the organizational
chart of the NSA;
7. all leases,
contracts, and purchase of service agreements to which the NSA is a party,
which includes all appropriate credentials;
8. insurance policies;
9. annual budgets and audit reports;
and
10. copies of incident/accident
reports.
B. Personnel Records. An NSA shall maintain a personnel record for each employee or contracted staff. At a minimum, this file shall contain the following:
1. the application for employment, including
the resume of education, training, and experience, if applicable;
2. a criminal history check, prior to an
offer of direct or contract staff employment or contract, in accordance with
federal and state law;
3. evidence
of current applicable professional or paraprofessional
credentials/certifications/licensure according to state law, rule, or
regulation;
4. evidence of review
of adverse action reports on the Louisiana certified nurse aide registry, upon
hire and annually thereafter;
5.
documentation including, but not limited to, any healthcare screening or
immunizations that are required by the state, federally, or the
client;
6. documentation of
employees or contracted staff's hire and termination dates, and the number of
hours worked per month;
7.
documentation of orientation and annual training of staff, as required by the
written contract between the NSA and the healthcare facility;
8. documentation of an employee or contracted
staff person's name and state issued identification;
9. documentation of reference checks;
and
10. annual performance
evaluations.
C. Maintenance and Storage of Records
1. All
records shall be maintained in an accessible, standardized order and format and
shall be retained and disposed of in accordance with state laws. An NSA shall
have sufficient space, facilities, and supplies for providing effective storage
of records.
2. An NSA which is
closing shall submit to the department for approval, 30 days prior to closure,
a written plan for the disposition of employee or contracted staff records. The
plan shall include:
a. the effective date of
the closure;
b. provisions that
comply with federal and state laws on storage, maintenance, access, and
confidentiality of the closed NSA's employees or contracted staff's related
records;
c. the name and contact
information for the appointed custodian(s) who shall provide the following:
i. access to records and copies of personnel
records, upon presentation of proper authorization(s); and
ii. physical and environmental security that
protects the records against fire, water, intrusion, unauthorized access, loss,
and destruction; and
d.
to whom records may be released. Release shall be made in accordance with any
and all federal and state laws.
AUTHORITY NOTE: Promulgated in accordance with R.S. 36:254.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
