Current through Register Vol. 50, No. 9, September 20, 2024
A. The ARCP shall have an emergency
preparedness plan designed to manage the consequences of all hazards, declared
disasters or other emergencies that have the potential to disrupt the ARCP's
ability to provide care and treatment and/or threatens the lives or safety of
the residents. The ARCP shall follow and execute its emergency preparedness
plan in the event or occurrence of a disaster or emergency.
1. Emergency events include, but are not
limited to hurricanes, floods, fires, chemical or biological hazards, power
outages, tornados, tropical storms and severe weather.
B. The ARCP will work in concert with the
local parish Office of Emergency Preparedness (OEP) in developing
plans.
C. Upon the departments
request, an ARCP shall present its plan for review. At a minimum, the plan
shall include and address the elements listed below.
1. The plan shall be individualized and site
specific. All information contained in the plan shall be current and correct.
The ARCPs plan shall follow all current applicable laws, standards, rules or
regulations.
2. Upon request, the
plan shall be made available to representatives of the following offices:
a. OSFM;
b. OPH; and
c. local Office of Homeland
Security.
3. The plan
shall contain census information, including transportation needs for current
census and available capacity.
4.
The plan shall contain a clearly labeled and legible master floor plan(s) that
indicates the following:
a. the areas in the
ARCP, either in the residents apartment or the other areas of the ARCP, that
are to be used by residents as shelter or safe zones during
emergencies;
b. the location of
emergency power outlets, if available (if none are powered or all are powered,
this shall be stated as such on the plan); and
c. the locations of posted, accessible,
emergency information.
5. The plan shall provide for floor plans or
diagrams to be posted and those plans or diagrams shall clearly indicate:
a. that specific room or apartments location,
the fire exits, the fire evacuation routes, locations of alarm boxes and fire
extinguishers, and written fire evacuation procedures shall be included on one
plan; and
b. a separate floor plan
or diagram with safe zones or sheltering areas for non-fire emergencies shall
indicate areas of building, apartments, or rooms that are designated as safe or
sheltering areas.
6. The
plan shall include a detailed list of what will be powered by emergency
generator(s), if the ARCP has a generator.
7. The plan shall be viable and promote the
health, safety and welfare of the residents.
8. The plan shall include a procedure for
monitoring weather warnings and watches and evacuation orders from local and
state emergency preparedness officials. This procedure will include:
a. who will monitor;
b. what equipment will be used; and
c. procedures for notifying the director or
responsible persons.
9.
The plan shall provide for the delivery of essential care and services to meet
the needs of the residents during emergencies, who are housed in the ARCP or by
the ARCP at another location, during an emergency.
10. The plan shall contain information about
staffing when the ARCP is sheltering in place or when there is an evacuation of
the ARCP. Planning shall include documentation of staff that have agreed to
work during an emergency and contact information for such staff. The plan shall
include provisions for adequate, qualified staff as well as provisions for the
assignment of responsibilities and duties to staff.
11. The plan shall include procedures to
notify each resident's family or responsible representative whether the ARCP is
sheltering in place or evacuating to another site. The plan shall include which
staff is responsible for providing this notification. If the ARCP evacuates,
notification shall include:
a. the date and
approximate time that the ARCP is evacuating;
b. the place or location to which the ARCP is
evacuating, including the:
i. name;
ii. address; and
iii. telephone number.
12. The plan shall include the
procedure or method whereby each ARCP resident has a manner of identification
that is provided to them to be attached to his/her person. Residents shall be
instructed to keep the identification on their person at all times in the event
of sheltering in place or evacuation. The following minimum information shall
be included with the resident:
a. current and
active diagnosis;
b. medications,
including dosage and times administered;
c. allergies;
d. special dietary needs or restrictions;
and
e. next of kin or responsible
person and contact information.
13. The plan shall include an evaluation of
the building and necessary systems to determine the ability to withstand wind,
flood, and other local hazards that may affect the ARCP. If applicable, the
plan shall also include an evaluation of each generators fuel source(s),
including refueling plans and fuel consumption.
14. The plan shall include an evaluation of
the ARCPs surroundings to determine lay-down hazards, objects that could fall
on the ARCP, and hazardous materials in or around the ARCP, such as:
a. trees;
b. towers;
c. storage tanks;
d. other buildings;
e. pipe lines;
f. chemicals;
g. fuels; or
h. biologics.
15. For ARCPs that are geographically located
south of Interstate 10 or Interstate 12, the plan shall include the
determinations of when the ARCP will shelter in place and when the ARCP will
evacuate for a storm or hurricane and the conditions that guide these
determinations.
16. If the ARCP
shelters in place, the ARCPs plan shall include provisions for seven days of
necessary supplies to be provided by the ARCP prior to the emergency event, to
include:
a. drinking water or
fluids;
b. non-perishable food;
and
c. other provisions as needed
to meet the contractual obligations and current level of care requirements of
each resident.
17. The
plan shall include a posted communications plan for contacting emergency
services and monitoring emergency broadcasts and whose duty and responsibility
this will be. The communications plan will include a secondary plan in the
event primary communications fail.
18. The plan shall include how the ARCP will
notify the local Office of Emergency Preparedness and the department when the
decision is made to shelter in place or evacuate and whose responsibility it is
to provide this notification.
D. The ARCP shall have transportation or
arrangements for transportation for evacuation, hospitalization, or any other
services which are appropriate and to meet the contractual obligations and
current level of care requirements of each resident.
1. Transportation or arrangements for
transportation shall be adequate for the current census and meet the ambulatory
needs of the residents.
2.
Transportation or arrangements for transportation shall be for the evacuation
from and return to the ARCP or as needed to meet the contractual obligations or
current level of care requirements of each resident.
E. The ARCP director, or designee, shall make
the decision to evacuate or shelter in place after reviewing all available and
required information on the storm, the ARCP, the ARCPs surroundings, and in
consultation with the local office of Emergency Preparedness. In making the
decision to shelter in place or evacuate, the ARCP shall consider the
following:
1. under what conditions the ARCP
will shelter in place;
2. under
what conditions the ARCP will close or evacuate; and
3. when will these decisions be
made.
F. The ARCP
accepts all responsibility for the health and well-being of all residents that
shelter with the ARCP before, during, and after the storm.
G. The ARCP shall have a plan for an on-going
safety program to include:
1. inspection of
the ARCP for possible hazards with documentation;
2. monitoring of safety equipment and
maintenance or repair when needed and/or according to the recommendations of
the equipment manufacturer, with documentation;
3. investigation and documentation of all
accidents or emergencies;
4. fire
control and evacuation planning with documentation of all emergency drills;
and
5. all aspects of the ARCPs
plan, planning, and drills which shall meet the requirements of the
OSFM.
H. The ARCP shall
inform the resident and/or the residents representative of the ARCPs emergency
plan and ongoing safety plan and the actions to be taken. Current emergency
preparedness plan information shall be available for review by the resident or
the residents representative.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
36:254 and
R.S.
40:2166.1-2166.8.
