Current through Register Vol. 50, No. 9, September 20, 2024
A. The
following requirements shall apply throughout this Chapter.
1. Each licensee and casino operator, in such
manner as the division may approve or require, shall keep accurate, complete,
legible, and permanent records of all transactions pertaining to revenue that
is taxable or subject to fees under the Act.
2. Each licensee and casino operator shall
keep records of all transactions including, but not limited to, contracts or
agreements with suppliers/vendors, contractors, consultants, attorneys,
accounting firms; accounts/trade payable files; insurance policies; and bank
statements, reconciliations and canceled checks or legible copies
thereof.
3. Each licensee and
casino operator that keeps permanent records using a computer or microfiche
system shall, upon request, immediately provide division agents with a detailed
index to the microfiche or computer record that is indexed by casino department
and date, and provide the division agent with access to a computer or
microfiche reader. Only documents which do not contain original signatures
required by these rules may be kept in a microfiche or computer
system.
B. Each licensee
and casino operator shall keep general accounting records on a double entry
system of accounting, with transactions recorded on a basis consistent with
generally accepted accounting principles, maintaining detailed, supporting,
subsidiary records, including but not limited to:
1. records identifying:
a. revenues by day;
b. expenses;
c. assets;
d. liabilities;
e. equity for the establishment;
and
f. admissions, or if approved
by the division, reasonable estimates of admissions;
2. records of all markers, IOU's, returned
checks, hold checks, or other similar credit instruments;
3. individual and statistical game records to
reflect drop, win, and the percentage of win to drop by table for each table
game, and to reflect drop, win, and the percentage of win to drop for each type
of table game, for each day or other accounting periods approved by the
division and individual and game records reflecting similar information for all
other games, including slots;
4.
slot analysis reports comparing actual hold percentage to theoretical hold
percentage for each machine;
5.
records required by the internal controls;
6. journal entries and all work papers,
electronic or manual, prepared by the licensee or casino operator and their
independent accountant;
7. records
supporting the accumulation of the costs for complimentary services and items.
A complimentary service or item provided to patrons in the normal course of
business shall be expended at an amount based upon the full cost of such
services or items to the licensee or casino operator;
8. gaming chip and token perpetual inventory
records which identify the purchase, receipt, and destruction of gaming chips
and tokens from all sources, and any other necessary adjustments to the
inventories. The recorded accountability shall be verified by physical counts
at least once per year;
9. work
papers supporting the daily reconciliation of cash and cash equivalent
accountability;
10. financial
statements and supporting documents; and
11. any other records the division
requires.
C. Each
licensee and casino operator shall create and maintain records sufficient to
accurately reflect gross income and expenses relating to its gaming
operations.
D. If a licensee or
casino operator fails to keep the records used to calculate gross and net
gaming revenue, or if the records are not adequate to determine these amounts,
the division may compute and determine the amount of gross gaming revenue, net
gaming proceeds, or net slot machine proceeds based on an audit and statistical
analysis conducted by the division.
E. The division may review or take possession
of records at any time.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
27:15 and
24.
