Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 7 - Transferring Records for Inclusion in Archives Collection
Section XVII-719 - Requesting Stored Records
Universal Citation: LA Admin Code XVII-719
Current through Register Vol. 50, No. 3, March 20, 2024
A. An agency may request access to or check out their agency's records by following the following procedures.
1. The
agency must contact the state archives by either mail, fax, phone or e-mail
requesting access to or checking out a file(s) or box(es) by listing the agency
box number for the boxes being requested and providing the file name(s) if
particular files are being requested.
2. Requests will be processed on a
first-come, first-served basis. In the event that an agency has a true
emergency, the state archives will try to accommodate a request for expedited
service.
3. The state archives will
contact the agency's records officer when the records in question are ready for
review or pick-up. Upon arrival to the state archives, agency personnel will be
required to show proper identification before access to the records will be
granted.
4. Records being checked
out from the state records center require a signed check out invoice by the
employee checking out the records.
5. Once the agency checks out a record, the
responsibility to return the record to the state archives belongs to the
agency.
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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