Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 7 - Transferring Records for Inclusion in Archives Collection
Section XVII-719 - Requesting Stored Records
Universal Citation: LA Admin Code XVII-719
Current through Register Vol. 50, No. 9, September 20, 2024
A. An agency may request access to or check out their agency's records by following the following procedures.
1. The agency must
contact the state archives by either mail, fax, phone or e-mail requesting
access to or checking out a file(s) or box(es) by listing the agency box number
for the boxes being requested and providing the file name(s) if particular
files are being requested.
2.
Requests will be processed on a first-come, first-served basis. In the event
that an agency has a true emergency, the state archives will try to accommodate
a request for expedited service.
3.
The state archives will contact the agency's records officer when the records
in question are ready for review or pick-up. Upon arrival to the state
archives, agency personnel will be required to show proper identification
before access to the records will be granted.
4. Records being checked out from the state
records center require a signed check out invoice by the employee checking out
the records.
5. Once the agency
checks out a record, the responsibility to return the record to the state
archives belongs to the agency.
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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