Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 5 - Storage of Records in State Records Center
Section XVII-519 - Requesting Stored Records
Universal Citation: LA Admin Code XVII-519
Current through Register Vol. 50, No. 9, September 20, 2024
A. An agency may request access to or check out their agency's records by following the following procedures.
1. The agency must
contact the State Records Center by either mail, fax, phone or e-mail
requesting access to or checking out a file(s) or box(es) by listing the
records center box number for the boxes being requested and providing the file
name(s) if particular files are being requested.
2. Requests will be processed on a
first-come, first-serve basis. In the event that an agency has a true
emergency, the State Records Center will try to accommodate a request for
expedited service.
3. The State
Records Center will contact the agency's Records Officer when the records in
question are ready for review or pick-up. Upon arrival to the State Records
Center, agency personnel will be required to show proper identification before
access to the records will be granted.
4. Records being checked out from the State
Records Center require a signed check out invoice by the employee checking out
the records.
5. Once the agency
checks out a record, the responsibility to return the record to the State
Records Center belongs to the agency.
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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