Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 5 - Storage of Records in State Records Center
Section XVII-511 - Records Transmittal
Universal Citation: LA Admin Code XVII-511
Current through Register Vol. 50, No. 3, March 20, 2024
A. Prior to the delivery of records to the State Records Center for storage, an agency must provide the records center with completed Records Transmittal and Receipt Forms (SS ARC 103), which will serve as an inventory sufficiently detailed to enable the records center to retrieve any record needed by the agency for reference.
1. A separate
transmittal form (SS ARC 103) should be completed for each disposal date (i.e.,
January or July of a given year).
2. For each box, the agency should include
the minimum information on their transmittal forms:
a. agency box number;
b. beginning and ending dates for the records
in the box;
c. a brief meaningful
description of the contents of the box (i.e., Employees A-E, Batch
151-210);
d. a notation if the
records are on a media other than paper;
e. a notation if any of the records contain
confidential information.
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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