Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 5 - Storage of Records in State Records Center
Section XVII-505 - Packing Instructions
Universal Citation: LA Admin Code XVII-505
Current through Register Vol. 50, No. 9, September 20, 2024
A. Each box containing eligible records (as listed above) must comply with the following requirements.
1. The records are boxed in an
approved records center box.
2. The
records in each box are from the same records series with the same retention
value.
3. The records should be
packed in the same order as they are filed in the agency.
4. Boxes should not contain mixed media
(i.e., microfiche with paper records).
5. Approximately 1 inch of space should be
left in each box to facilitate retrieval.
6. Records should not be placed on top of
other records in the box.
7. The
approximate weight of each box should not exceed 35 pounds.
8. Packing tape is discouraged. If utilized,
it may only be used to reinforce the bottom of the box.
9. To further protect the records in case of
fire, agencies are strongly encouraged to pack their boxes with the records
facing the long (15 inch) side of the box. If records being packed are
letter-sized (8 1/2" x 11") the remaining space in the back of the box, may
include additional records with the records facing the short side (12 inch) end
of the box.
10. Boxes should not
contain hanging file folders, three ring binders or binder clips.
11. If boxes contain records in a media other
than paper (i.e., microfilm, audio/video tapes), the media type should be noted
on the transmittal within the description of contents section.
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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