Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 15 - Microfilm Policy
Section XVII-1553 - Documentation and Record Keeping
Universal Citation: LA Admin Code XVII-1553
Current through Register Vol. 50, No. 9, September 20, 2024
A. Microfilm Production
1. Agency records
management officer (RMO) must require documentation to be maintained that
identifies titles of records filmed, dates records filmed, disposition of
records after filming, dates film processed, disposition of film, reduction
ratio used, records series contained on each microfilm, and equipment on which
each microfilm was filmed and processed. The documentation must be retained
until final disposition of all microfilm documented in the log or
equivalent.
B.
1. The following information must be recorded
for each inspection of stored microfilm:
a.
the quantity and identification of microfilm inspected;
b. the condition of the microfilm, including
description of any deterioration;
c. any corrective action required;
d. the date(s) of inspection and signed
certification of inspector; and
e.
the date any corrective action was completed.
2. The inspection log of stored microfilm
must be maintained by year and within each year numerically according to
microfilm identifier or number.
C. Agency microfilm programs must be reviewed yearly by the agency records management officer (RMO) for compliance with R.S. 44, Chapter 5, and this policy.
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
