Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part XVII - Records Management Policies and Practices
Chapter 13 - Electronic Records
Subchapter B - State Archives Imaging Policy
Section XVII-1309 - Short-Term Records
Universal Citation: LA Admin Code XVII-1309
Current through Register Vol. 50, No. 9, September 20, 2024
A. Agencies utilizing imaging for the creation and maintenance of short term records, may use imaging without maintaining the original or a microfilm copy of the original provided that:
1. the records series
has been included on the agency's retention schedule submitted to and approved
by the state archivist or his designee;
2. a quality control inspection of the images
is conducted prior to the destruction of the original source documents to
ensure the visibility and accessibility;
3. the proper approval has been secured from
the state archives prior to the destruction of the original source
documents;
4. the records series
maintained on imaging systems are stored in such a manner as to comply with the
retention requirements (i.e., like retentions on the same optical disk or
subdirectory).
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
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