Current through Register Vol. 50, No. 9, September 20, 2024
A. To respond to
the needs of state agencies, as well as for auditing purposes and for
programming purposes in the States LaGov SRM system, it shall be the policy of
the Office of State Procurement to delegate to all agencies which are subject
to the provisions of the Louisiana Procurement Code the authority to purchase,
procure and to contract up to maximum limits by assigning to each Delegated
Procurement Authority ("DPA").
1. DPA refers
to the maximum amount an agency may purchase, procure or contract for without
utilizing the services of, or having to seek preapproval from, the Office of
State Procurement.
2. Any agency
that acts under a DPA extended by the Office of State Procurement is
responsible for ensuring that any purchase or contract fully complies with all
applicable requirements under the Procurement Code, rules and applicable OSP
policy, including, but not limited to:
a. any
and all requirements to seek approval to use a Request for Proposals (RFP)
solicitation before it is issued or to seek approval from a Procurement Support
Team where applicable;
b. any and
all requirements to solicit quotes, to competitively bid or to seek competitive
proposals, or to post solicitations to the States electronic vendor
notification system;
c. any and all
requirements to report contracts, including sole source and emergency
contracts, to the Office of State Procurement, the Joint Legislative Committee
on the Budget and the Louisiana Legislative Auditor as may be applicable;
and
d. any and all requirements to
seek ratification of purchases or contracts that do not comply with
law.
B. The
Office of State Procurement shall periodically review an agencys DPA, and may
increase, maintain or decrease the DPA after considering the following factors:
1. whether increasing, maintaining or
decreasing an agencys DPA is in accordance with the states strategic
plans;
2. whether the agency has
demonstrated (or can no longer demonstrate) an ability to responsibly handle a
higher DPA in accordance with Office of State Procurement policy, guidance and
directions; and
3. whether the
agency has adequate resources and personnel (or no longer has adequate
resources and personnel) to comply with all requirements of the Procurement
Code and other applicable provisions of law.
C. Any contract for professional, personal,
consulting or social services, or for complex, IT or major repairs, entered
into by an agency pursuant to its assigned DPA must be:
1. reduced to writing;
2. signed by the contractor and the agency
head; and
3. entered into the
States LaGov SRM system.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
39:1566.
