Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part V - Policy and Procedure Memoranda
Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67
Subchapter E - Aircraft Owned and Operated by Other State Agencies Utilized for General Transport
Section V-2919 - Authorization for Air Travel

A. All general transport air travel in aircraft owned and operated by state agencies must be authorized and approved, in writing, by the head of the department, board, or commission from whose funds the traveler is paid, on forms designed or approved by the Division of Administration. Additionally, all air travel must be authorized and approved, in writing, by the head of the agency operating the aircraft. A file shall be maintained on all approved air travel authorizations. These authorities shall not be delegated by the department or agency heads to any other person within the department.

B. The department head may approve an authorization for routine air travel for an employee who must travel in the course of performing his/her duties. This routine air travel authorization must be renewed each fiscal year, and must be maintained by the department in its files.

C. An authorization for routine air travel shall not cover travel out-of-state, travel to conferences and conventions, nor sponsored travel. All such air travel must receive prior, written approval from the department head on a case-by-case individual basis.

D. Prior to departure, all passengers must have presented proper written authorization from the relevant department head to the head of the agency operating the aircraft.

E. Travelers for whom no authorization is received shall not be transported in state-owned and operated aircraft.

F. State officers may be transported upon their own written authorization, subject to approval of the particular travel by the head of the agency operating the aircraft. State officers must observe the travel authorization requirements of the general state travel regulations.

G. In no case shall any sponsored traveler be transported on any state-owned and operated aircraft when unaccompanied by the sponsoring traveler. The provisions of this Part shall not apply to the spouse of the elected governor of the state of Louisiana when same is acting instead of or on behalf of the governor and is therefore engaged in official business of the state. All sponsored travel shall be in connection with official state business.

H. Each passenger to be transported in state-owned and operated aircraft shall be required to sign in for his/her flight prior to departure, identifying him/herself by name, position and agency, as well as the purpose of travel and destination.

I. Each state agency owning and operating aircraft may devise procedures for identification and authorization of all passengers on its aircraft. Such procedures and policies shall be subject to the review and approval of the Commissioner of Administration.