Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part V - Policy and Procedure Memoranda
Chapter 15 - General Travel Regulations-PPM Number 49
Section V-1511 - International Travel
Current through Register Vol. 50, No. 9, September 20, 2024
A. International travel must be approved by the Commissioner of Administration or, for Higher Education, the entity head or his designee prior to departure, unless specific authority for approval has been delegated to a department head. Requests for approval must be accompanied by a detailed account of expected expenditures (such as room rate, date, meals, local transportation, etc.), and an assessment of the adequacy of this source to meet such expenditures without curtailing subsequent travel plans.
B.
International travelers will be reimbursed the Tier IV area rates for meals and
lodging, unless U.S. State Department rates are requested and authorized by the
Commissioner of Administration or, for Higher Education, the entity head or his
designee, prior to departure. Itemized receipts are required for reimbursement
of meals and lodging claimed at the U.S. State Department rates.
C. It is the agency's decision, if justification is given, to allow state employees to be reimbursed for a VISA and/or immunizations when the traveler is traveling on behalf of the agency/university on official state business. However, it is not considered best practice for the state to reimburse for a passport, therefore, passport reimbursements must be submitted to the department head for approval along with detailed justification as to why this reimbursement is being requested/approved.
AUTHORITY NOTE: Published in accordance with R.S. 39:231.
