Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part III - Payroll
Chapter 11 - State Combined Charitable Campaign (SCCC) Deductions
Section III-1101 - Definitions

Agency Number - three digit identifier representing a single agency in the LaGov HCM payroll system which serves as a key for processing and reporting.

Campaign Period - the period of solicitation by the principal combined fundraising organization when contributions will be obtained for the state combined charitable campaign. The campaign period will occur annually in the fall.

Campaign Coordinator -the state employee designated by the agency/department head to attend coordinator training, secure campaign materials and support from the principal combined fundraising organization, prepare and send communications as required to support the annual campaign at his/her location, arrange for a presentation to employees, turn in pledge forms to the principal combined fundraising organization, maintain confidentiality of pledge information, and complete the campaign evaluation form for their agency.

Charitable Organization -a volunteer, not-for-profit organization under section 501(c)(3) of the Internal Revenue Code which provides health or human services to individuals.

Charity List -a comprehensive listing of charitable organizations approved to be included in the materials prepared for and/or presented in the state combined charitable campaign.

Contribution -biweekly deduction authorized by an employee during the campaign period.

Data File - the body of information documented by copies of correspondence between the Office of State Uniform Payroll, the principal combined fundraising organization, departments/agencies, charitable organizations, and state employees relative to employee solicitation, participation, contributions, and service from the principal combined fundraising organization.

Deduction - any voluntary reduction of net pay under written authority of an employee, which is not required by federal or state statute, or by court ordered action.

Department/Agency - as referenced herein shall be any one of the major departments of the executive branch of state government or any subdivision thereof as defined under R.S. 36:4.

Division of Administration (DOA) -the Louisiana state agency under the executive department which provides centralized administrative and support services to state agencies as a whole by developing, promoting, and implementing executive policies and legislative mandates.

Guidelines for Review - as referenced herein shall mean the set of criteria established for the annual evaluation process.

LaGov Human Capital Management Payroll System (LaGov HCM) - the statewide system administered by the Division of Administration, Office of State Uniform Payroll to provide uniform payroll services to state agencies.

Memorandum of Understanding (MOU) - written agreement between the principal combined fundraising organization and the Division of Administration through the Office of State Uniform Payroll to ensure compliance with rules and other necessary requirements in carrying out annual campaigns.

Office of State Uniform Payroll (OSUP) - the section within the Division of Administration primarily responsible for the administration of the rules governing state employee payroll deductions.

Principal Combined Fundraising Organization (PCFO) -the organization which conducts and manages an annual campaign among state employees on behalf of participating charitable organizations. The Louisiana Association of United Ways (LAUW) shall serve as the principal combined fundraising organization for the Louisiana State Combined Charitable Campaign.

SED-7 -as referenced herein shall be the standard form, state combined charitable campaign application, required to be submitted with any application.

SED-8 -as referenced herein shall mean the standard state combined charitable campaign deduction authorization form developed by the Division of Administration, Office of State Uniform Payroll used to process employee charitable organization deductions.

State Combined Charitable Campaign (SCCC) -the annual combined charitable fundraising program established by law to receive and distribute voluntary payroll deduction contributions of state employees paid through the LaGov HCM payroll system. The state combined charitable campaign shall be the only authorized payroll deduction charitable fundraising effort among state employees.

Substantial Local Presence -operations of at least 20 hours per week in Louisiana.

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:456(A)(3).