Louisiana Administrative Code
Title 4 - ADMINISTRATION
Part III - Payroll
Chapter 1 - Payroll Deductions
Section III-127 - Department/Agency Responsibility
Universal Citation: LA Admin Code III-127
Current through Register Vol. 50, No. 9, September 20, 2024
A. Department head or his designee shall:
1.
approve or reject requests for solicitation authorization presented only by
designated coordinators of approved statewide vendors;
2. confirm with the vendor administrative
coordinator (and/or Louisiana Department of Insurance when applicable) the
credentials of any vendor agent not represented to the department by the vendor
administrative coordinator;
3.
provide vendor administrative coordinators a copy of department/agency policy
relative to receipt, processing, and cancellation of payroll deduction forms,
as well as guidelines prior to permitting access to employees;
4. certify the use of any intra-agency
deduction, to collect funds from employees for meals, housing, uniforms, etc.,
is required by and is a benefit to the agency/department; and
5. provide support for participation of
selected EPBC members.
B. Department/agency designated personnel shall:
1. accept only authorization forms
which conform to the standard deduction format (SED-4) from statewide vendor
representatives;
2. verify that the
statewide vendor name and product codes on any deduction form submitted are in
agreement with the current approved list;
3. accept forms for employee deductions which
contain no obvious alterations without employee's written acknowledgment of
such change;
4. be responsible for
verifying that the deduction amount is in agreement with the monthly amount
shown on the authorization if applicable;
5. be responsible for maintaining compliance
with employee FBP year contract commitment;
6. process refunds for amounts previously
deducted from any vendor which receives LaGov HCM payments only as directed by
OSUP policy. Payroll systems outside of the LaGov HCM payroll system shall
establish written policy for remittance and refund of deductions
taken;
7. be responsible for
reporting any infractions of this rule and/or department policy committed by
any vendor or vendor representative to OSUP and/or appropriate governing board
or boards.
AUTHORITY NOTE: Promulgated in accordance with R.S. 42:455.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
