Current through Register Vol. 50, No. 3, March 20, 2024
A. Receipt. Upon receipt, all bids and
modifications will be time-stamped, if received other than electronically, but
not opened. All bids received shall be secured until bid opening time.
1. Electronically received bids receipt time
shall be determined in accordance with
R.S.
9:2615(B).
B. Opening and Recording
1. Bids and modifications shall be opened
publicly, in the presence of one or more witnesses, at the time and place
designated in the invitation to bid. The names of the bidders and the bid price
shall be read aloud or otherwise made available and shall be
recorded.
2. The opened bids shall
be available for public inspection, in accordance with R.S. 44.Chapter
I.
C. Postponed Openings
Exceptions. In the event that bids are scheduled to be opened on a day that is
a federal holiday, or if the governor by proclamation creates an unscheduled
holiday, or for any cause that exists that creates a nonworking day, bids
scheduled to be opened on that day shall be opened on the next working day at
the same address and time specified in the invitation to bid.
D. The final disposition of an unopened
withdrawn bid or an unopened late bid shall be managed according to the
following steps.
1. For purposes of this
Subsection only, bid shall be understood to also refer to a
competitive sealed proposal, and bidder shall be understood to
also refer to a person submitting a competitive sealed proposal.
2. The Office of State Procurement or the
using agency shall not open an unopened bid in its possession for any reason
unless so properly ordered by a court of competent jurisdiction.
3. The Office of State Procurement or the
using agency shall document by scan, photograph, or similar means any and all
visible surfaces of the bid envelope or packaging which appear to contain text.
Resulting images shall be retained in the bid file.
4. The Office of State Procurement or the
using agency shall notify, in writing, the bidder whose bid is withdrawn or
late that such bid is not the property of the state because it has been
withdrawn or determined to be late, and that the bidder should retrieve, or
arrange for third-party disposition of, its property within 30 days of written
notice.
5. If the bidder fails to
retrieve its bid within 60 days of written notice, the Office of State
Procurement or the using agency shall dispose of the bid using secure
means.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
39:1581.
