Current through Register Vol. 50, No. 3, March 20, 2024
A. Invitation to Bid
1. Purchases whose estimated cost exceeds the
defined maximum value for small purchases established by executive order of the
governor shall provide adequate public notice in accordance with
R.S.
39:1594. Determination of adequate public
notice shall take into consideration the nature and complexity of the
solicitation. All advertisements, written invitations to bid, or other forms of
solicitations allowed by law posted through a secure centralized electronic
interactive environment pursuant to the Louisiana Uniform Electronic
Transaction Act (R.S. 9:2601-2621) and applicable rules and regulations (i.e.
LAC 4:XV.701 et seq.) shall contain general descriptions of the classes of
commodities on which bids are solicited and shall state:
a. the date and time when bids will be
received, opened and publicly read;
b. the names and locations of the state
agencies for which the purchases are to be made;
c. where and how specifications and bid forms
may be obtained.
2. The
invitation to bid shall be on the states standard forms containing all
pertinent information and shall be full and complete including specifications,
quantities, units, packaging and number of containers to the case.
B. Content. The invitation to bid
shall include the following:
1. the purchase
description, evaluation factors, delivery or performance schedule, and
inspection and acceptance requirements not included in the purchase
description; and
2. the contract
terms and conditions, including warranty and bonding or other security
requirements, as applicable.
C. Incorporation by Reference. The invitation
to bid may incorporate documents by reference provided that the invitation to
bid specifies where such documents can be obtained.
D. Special Conditions. If any special
conditions are to apply to a particular contract, they shall be included in the
invitation to bid.
E. Types of
Purchases. Purchases are made in two different ways.
1.
Open Market-a purchase
made other than under a schedule or term contract.
2.
Term Contracting-a
technique by which a source of supply is established for a specific period of
time. Term contracts are usually based on indefinite quantities to be ordered
"as needed," although such contracts can specify definite quantities with
deliveries extended over the contract period.
F. Request for Proposals. In the event the
state uses the request for proposals method of procurement pursuant to
R.S.
39:1595, the procurement shall be made in
accordance with Chapter 26 of this Part.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
39:1581.
