Louisiana Administrative Code
Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL
Part V - Procurement
Chapter 26 - Contracts Let Via a Request for Proposals Process
Section V-2603 - Content in Requests for Proposals [Formerly LAC 34:V.2545(A)(1)]
Universal Citation: LA Admin Code V-2603
Current through Register Vol. 50, No. 9, September 20, 2024
A. All request for proposals (RFP) solicitations should:
1.
specifically define the task and desired results of project;
2. identify agency liaison personnel and
resources available to the contractor;
3. state approximately when the contractor
can begin the work, plus an estimate of the time necessary to accomplish the
work, if applicable;
4. specify
applicable procedures concerning billing, documentation requirements, progress
reports, and final reports, if applicable;
5. specify that a minimum of two copies of
the proposal be submitted;
6.
inform the potential contractors of the criteria and the selection methodology
and the weight which will be applied to each significant evaluation criteria to
be used in evaluating the proposals' responsiveness to the RFP;
7. inform the potential contractors that the
state reserves the right to use the best and final offer (BAFO) process as a
part of the competitive negotiation process to clarify the scope of work and/
or to obtain the most cost effective pricing available from the proposer along
with the proposers most favorable terms in response to the solicitation. When
used, inform the potential contractors of the evaluation criteria and
associated weights, if different from the initial scoring criteria and
weights;
8. require potential
contractors to include the following information in their proposals:
a. a description of the firm's
qualifications, including a specific list of personnel to be used in the
services and their qualifications (at least list the number and the
qualifications of each position). However, a rÃsumà should be
required on each of the key personnel. Additionally, the contractor should be
required to stipulate that these personnel will not be substituted or removed
from the contract without prior approval of the using agency;
b. a list of the agencies with names and
contact persons, for whom similar work has been done;
c. if applicable, the length of time needed
for the services, broken down by phases, if phasing is necessary;
d. the proposed methodology for accomplishing
the services with a precise statement of what the state will receive as an end
product of the services (this is sometimes referred to as the technical section
of the proposal);
e. for consulting
services, an itemized cost statement showing various classes of man-hours at
appropriate rate, delineated by phases, if phasing is used, and an itemized
listing of all other expenses or fees that are expected to be paid by the state
and a complete breakdown of consultant overhead rate, if applicable;
f. for social services, a detailed budget or
other cost breakdown as may be required by the using agency and/or the federal
government.
B. All request for proposals (RFP) solicitations shall:
1. provide for a
blackout period in accordance with §341 of this Part;
2. require, and provide prominent notice,
that a proposal must attain a minimum technical score equal to 50 percent or
more of available technical points to be eligible to proceed to evaluation of
cost or other point categories. No proposal which has failed to attain or
exceed such a minimum technical score may be evaluated for cost, certified
small entrepreneurship initiative participation, or any other category, nor may
any prior calculation for cost or certified small entrepreneurship initiative
participation be included in any final comparative tabulation if the proposer's
technical score falls below 50 percent of available technical points
subsequently. The State Chief Procurement Officer, or his designee, may waive
the requirement to include this provision in writing if doing so is determined
to be in the best interests of the state.
3. require, and provide prominent notice, if
the RFP allocates points for Hudson or Veteran initiative points, that any
awarded proposer which includes a good faith subcontracting plan for certified
small entrepreneurship (e.g. Hudson, Veteran, or Service-Connected Disabled
Veteran) initiative participation shall be subject to audit by the Louisiana
Department of Economic Development or the Office of State Procurement to
determine whether the contractor has complied in good faith with its
subcontracting plan. The contractor must be able to provide supporting
documentation to demonstrate that the good faith subcontracting plan was
followed. If it is determined at any time by the using agency or the Office of
State Procurement that the contractor did not in fact perform in good faith its
subcontracting plan relative to certified small entrepreneurship initiative
participation, the contract award or contract may be terminated by the Office
of State Procurement.
AUTHORITY NOTE: Promulgated in accordance with R.S. 39:1490(B).
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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