Louisiana Administrative Code
Title 28 - EDUCATION
Part XLI - Bulletin 1929-Louisiana Accounting and Uniform Governmental Handbook
Chapter 7 - Classification of Revenues and Other Sources of Funds
Section XLI-701 - Revenue Codes

a. 1110* Ad Valorem Taxes - Gross-amounts levied by a school district on the taxable assessed value of real and personal property within the school district that, within legal limits, is the final authority in determining the amount to be raised for school purposes. By "gross," it is meant that the taxes are recorded at the amount actually collected by the tax collector before deduction for the assessor's compensation and/or deduction for amounts remitted to the various retirement systems in the state. Delinquent taxes are recorded in this account in the fiscal year received, whereas penalties and interest on ad valorem taxes should be included in account 1116. The deduction for assessor's compensation should be recorded as a debit to object 311, assessor fees, and the deduction for amounts remitted to the various retirement systems in the state should be recorded as a debit to object 313, pension fund, under function 2315.

b. 1130* Sales and Use Taxes-Taxes assessed by the school system on the taxable sale and consumption of goods and services within the school district.

a. 1310* Tuition from Individuals-amounts paid by students to attend classes. It is irrelevant whether the students reside inside or outside the parish. This revenue is normally a General Fund revenue.

b. 1311 Tuition from Individuals Excluding Summer School-amounts paid by students to attend classes other than Summer School. It is irrelevant whether the students reside inside or outside the parish.

c. 1312 Tuition from Individuals for Summer School-amounts paid by students to attend summer school classes. It is irrelevant whether the students reside inside or outside the parish.

d. 1320* Tuition from Other LEA's within the State-amounts paid by public school systems within the state of Louisiana for educational services rendered to students from that school system. This revenue is normally a General Fund revenue.

e. 1321* Tuition from Other LEA's outside the State-amounts paid by public school systems outside the State of Louisiana for educational services rendered to students from that state.

f. 1330* Tuition from Other Government Sources within the State-amounts paid by other government sources within the state of Louisiana for educational services rendered.

g. 1331* Tuition from Other Government Sources Outside the State-amounts paid by other government sources outside the state of Louisiana for educational services rendered.

h. 1390* Tuition from Other Private Sources (Other than Individual)-amounts paid by persons other than individuals and other local education agencies for tuition.

a. 1410* Transportation Fees from Individuals-amounts paid by individual persons for transportation services rendered by the school system. This fee is normally a General Fund revenue.

b. 1420* Transportation Fees from Other LEA's or Charter Schools within the State-amounts paid by other local education agencies for transportation services rendered by the school system. This fee is normally a General Fund revenue.

c. 1421* Transportation Fees from Other LEA's outside the State-amounts paid by public school systems outside the State of Louisiana for transportation services rendered to students from that state.

d. 1430* Transportation Fees from Other Government Sources within the State-amounts paid by other government sources within the state of Louisiana for transportation services rendered.

e. 1431* Transportation Fees from Other Government Sources outside the State-amounts paid by other government sources outside the state of Louisiana for transportation services rendered.

f. 1440* Transportation Fees from Other Private Sources (Other than Individuals)-amounts paid by persons other than individuals and other local education agencies for transportation services rendered by the school system.

a. 1510 Interest on Investments-interest revenue on investments in United States treasury and agency obligations, notes, savings accounts, checking accounts, time certificates of deposit, mortgages, or other interest-bearing instruments.

b. 1530 Net Increase in the Fair Value of Investments-gains recognized from the sale of investments or changes in the fair value of investments. Gains represent the excess of sale proceeds (or fair value) over cost or any other basis of the date of sale (or valuation). All recognized investment gains may be accounted for by using this account; however, interest earnings from short-term investments may be credited to account 1510 (for tracking purposes only). For financial reporting purposes, GASB Statement 31 requires that all investment income, including the changes in fair value of investments, be reported as revenue in the operating statement.

c. 1531 Realized Gains (Losses) on Investments-gains or losses recognized from the sale of investments. Gains represent the excess of sale proceeds over cost or any other basis at the date of sale. Losses represent the excess of the cost or any other basis at the date of sale over sales value. For financial reporting purposes, the net of all realized and unrealized investment gains and losses should be reported as a single line in the financial statements; however, this account and the following account may be used for internal tracking purposes.

d. 1532 Unrealized Gains (Losses) on Investments-gains or losses recognized from changes in the value of investments. Gains represent the excess of fair value over cost or any other basis at the date of valuation. Losses represent the excess of the cost or any other basis at the date of valuation over fair value. For financial reporting purposes, the net of all realized and unrealized investment gains and losses should be reported as a single line in the financial statements; however, this account and the previous account may be used for internal tracking purposes.

e. 1540 Earnings on Investment in Real Property-revenue received for renting or leasing, royalties, use charges and other income from real property held for investment purposes.

a. 1610 Income from Meals-revenues collected by the School Food Service Department for meals served to students, adults, or visitors, contract meals, second meals to students, and "at cost" meals. Sales taxes collected on eligible meal purchases should not be recorded here, but instead be recorded on the balance sheet as sales taxes payable to the parish sales tax collector under object 411, intergovernmental accounts payable.

b. 1620 Income from Extra Meals-revenues collected by the School Food Service Department for extra servings, catering services, special functions, or sales of milk and juice.

a. 1710 Admissions-revenue from patrons of a school-sponsored activity, such as a concert or a football game.

b. 1720 Bookstore Sales-revenue from sales by students or student-sponsored bookstores.

c. 1730 Student Organization Membership Dues and Fees-revenue from students for memberships in school clubs or organizations.

d. 1740 Fees-revenue from students for fees such as locker fees, towel fees, and equipment fees. Transportation fees are recorded under the appropriated account in the 1400 series.

e. 1750* Revenue from Enterprise Activities-revenue (gross) from vending machines, school stores, soft drink machines, and so on, not related to the regular food service program. These revenues are normally associated with activities at the campus level that generate incremental local revenues for campus use.

f. 1790 Other Activity Income-other revenue from school or district activities.

a. 1910* Rentals-fees charged for the use of school facilities or equipment. These fees are normally a General Fund revenue. Rental of property held for income purposes is not included here, but is recorded under account 1540.

b. 1920* Contributions and Donations From Private Sources-revenue associated with contributions and donations made by private organizations for which no repayment or special service to the contributor is expected. These organizations include, but are not limited to, educational foundations, PTA/PTO organizations, campus booster clubs, and private individuals. This code should be used to record on-behalf payments made by private organizations to school district personnel (e.g., stipends paid to teachers or other school district staff). The granting person may require that a special accounting be made of the use of the funds provided, a stipulation that may require the use of a Special Revenue Fund or a Trust Fund.

c. 1930* Gains or losses on the Sale of Capital Assets (Proprietary and Fiduciary Funds)-the amount of revenue over (under) the book value of the capital assets sold. For example, the gain of the sale would be the portion of the selling price received in excess of the depreciated value (book value) of the asset. This account is used in Proprietary and Fiduciary funds only. Revenue account 5300 is used for governmental funds.

d. 1935 Judgments-amounts received as a result of a court order or judgment in favor of the LEA. This revenue is normally a revenue to the fund that expended monies to rectify the claim or paid the associated legal fees relative to the action that gave rise to the favorable judgment.

e. 1940* Textbook Sales and Rentals-revenue received from the sale or rental of textbooks (also includes collections for lost or damaged textbooks).This revenue is normally a General Fund revenue.

f. 1950* Miscellaneous Revenues from Other LEA's-revenues received from other local education agencies other than for tuition and transportation services. These services could include data processing, purchasing, maintenance, cleaning, consulting and guidance. This revenue is normally a General Fund revenue.

g. 1960* Miscellaneous Revenues from Other Local Governments-revenues from services provided to other units of local government. These services could include nonstudent transportation, data-processing, purchasing, maintenance, cleaning, cash management and consulting. This fee is normally a General Fund revenue.

h. 1970 Revenues from Other Departments in the Agency-interfund charges for services rendered by one fund to another fund (i.e., departments within the agency) for services such as printing or data-processing. This account is only used with Internal Service funds. Revenue from private individuals, businesses, and associations for services provided should be coded to 1990 Miscellaneous Local Revenue.

i. 1990* Miscellaneous-revenues from other local sources that are not classified above. This revenue is normally a General Fund revenue.

a. 3110 State Public School Fund-monies distributed to Louisiana public school systems under the Minimum Foundation Program (MFP). This revenue is a General Fund revenue.

b. 3115 State Public School Fund - Food Services-monies transferred from the Minimum Foundation Program (MFP) for food services operations. The Federal Government requires a match of state funds for the school lunch program. This revenue is an Other Special Funds revenue.

c. 3120 16th Section Land Fund Interest-interest paid by the state to certain school systems due to the erroneous sale of 16th Section lands during the nineteenth century. The rate of interest is fixed at 4 percent per annum per LRS 41:641.

d. 3190 Other Unrestricted Revenues-other funds distributed by the state to the school systems; these funds are not dedicated, or required to be used for specific purposes. This revenue may be General Fund or Special Revenue Fund revenue.

a. 3210 Special Education-amounts granted by the State; they are required to be used solely for special education purposes. This revenue may be General Fund or Special Revenue Fund revenue.

b. 3220 Education Support Fund-amounts granted under the 8(g) Mineral Trust Fund by the Board of Elementary and Secondary Education (B.E.S.E.) to be used for specific purposes stated in the grant application. This revenue may be General Fund or Special Revenue Fund revenue.

c. 3223 Sixteenth Section Land Funds (withdrawals)-revenue derived from Sixteenth Section indemnity lands. This revenue is held in trust by the Louisiana Department of Treasury for all school districts involved.

d. 3225 Adult Education-amounts granted by the State under R.S. 17:14; it is required that the revenue be used solely for adult education purposes. This revenue may be General Fund or Special Revenue Fund revenue.

e. 3230 PIP-funds granted by the State to school systems for paying Professional Improvement Program (PIP) salaries to qualifying teachers in the systems. This revenue is normally General Fund revenue.

f. 3240 LA-4-funds granted by the State that are required to be used to provide high quality early childhood educational experienced to four-year-old children who are considered to be "at risk" of achieving later academic success. This revenue may be General Fund of Special Revenue Fund revenue.

g. 3250 Non-Public Transportation-amounts granted by the state for which payment is made to the LEA upon receipt of an agreement between the LEA and the non-public school system to provide transportation of non-public students to non-public schools by the use of the LEA's transportation system. This revenue is normally a General Fund revenue.

h. 3255 Non-Public Textbook-amounts granted by the state to reimburse LEA's for purchases of textbooks on behalf of non-public schools. This revenue is normally a General Fund revenue.

i. 3290 Other Restricted Revenues-other restricted revenues received from the state, other than those described above; these funds must be used for a categorical or specific purpose.

a. 3810 Revenue Sharing: Constitutional Tax-funds appropriated annually by the State Legislature to fulfill its constitutional obligation to compensate local school systems partially for tax revenue lost due to homestead exemptions on the constitutional Ad Valorem tax. This revenue is normally General Fund revenue.

b. 3815 Revenue Sharing: Other Taxes-funds appropriated annually by the State Legislature to fulfill its constitutional obligation to compensate local school systems partially for tax revenue lost due to homestead exemptions on Ad Valorem taxes other than the constitutional Ad Valorem tax. This revenue is normally revenue to the fund associated with the particular Ad Valorem tax.

c. 3820 Revenue Sharing: Excess Portion-a distribution made by the Tax Collector to qualifying taxing authorities with remaining state revenue-sharing funds after all other required distributions have been made. This revenue is normally General Fund revenue.

d. 3890 Other Revenue in Lieu of Taxes-other commitments or payments made by the state in lieu of taxes.

a. 3910 Employer's Contribution to Teachers Retirement-direct payments made by the state to the Teachers Retirement System for persons receiving PIP salaries. It is recorded by debiting retirement expenditures and crediting this account. This revenue is a General Fund Revenue.

b. 3990 Other Revenue for/on Behalf of the LEA-other commitments or payments made by the state for the benefit of the LEA.

a. 4110 Impact Aid Fund-amounts paid directly by the Federal Government to the LEA to supplement the education of children from families stationed at military bases who attend the LEA's public schools under P. L. 81-874. This revenue is normally a General Fund Revenue.

b. 4190 Other Unrestricted Grants-Direct-other revenues direct from the Federal Government other than those programs described above.

a. 4210 Flood Control-amounts received from the Federal Government and distributed by the state to the LEA for flood control.

b. 4290 Other Unrestricted Grants through state-other revenues received from the Federal Government through the state other than those classified above.

a. 4310 Federally Affected Areas-Capital Outlay (P. L. 81-815)-amounts paid directly by the Federal Government to the LEA for purchase of capital assets under provisions of P. L. 81-815. This revenue is normally a Special Revenue Fund revenue, since an accounting must be made to demonstrate appropriate use of the proceeds received.

b. 4330 JROTC-amount paid directly to the LEA for operation of a Junior Reserve Officer Training Corps (JROTC) program at schools in the district. This is revenue to the fund that pays the expenditures of the JROTC program.

c. 4340 Headstart Program-amount paid directly to the LEA for operation of the Headstart program in the district. This is revenue to the fund that pays the expenditures of the Headstart program.

d. 4390 Other Restricted Grants-direct funds received from the Federal Government other than those shown above.

a. 4510 Career and Technical Education-federal funds granted to the local education agency and administered by the state under the Carl D. Perkins Vocational Act Education Program. These monies are reimbursement type grants.

b. 4515 School Food Service-all federal funds administered by the state and granted to the School Food Service Department for subsidies for all student meals in the National School Lunch and School Breakfast Programs, Summer Food Service Program, Child and Adult Care Food Program, and the Nutrition, Education, and Training Program. This revenue also includes funds from the Cash in Lieu of Commodities Program. The value of USDA commodities received should be recorded in 4220 Value of USDA Commodities.

c. 4520 Adult Basic Education-all federal funds administered by the state and granted to the LEA for purposes of providing Adult Basic Education (ABE).

d. 4530 Special Education-all federal funds administered by the state and granted to the LEA for students identified as being mentally or physically disabled.

e. 4540 No Child Left Behind (NCLB)-federal funds administered by the State and granted to the LEA for programs for economically and educationally deprived school children.

f. 4550 Title I, Part A - School Improvement 1003(a) and 1003(g)-Federal funds administered by the state to address the needs of schools in improvement, corrective action, and restructuring, in order to improve student achievement. This revenue is normally a Special Revenue Fund revenue.

g. 4560 Job Training Partnership Act (JTPA)-federal funds administered by the state under the Job Training Partnership Act Program. This revenue is generally a Special Revenue Fund revenue.

h. 4570 Temporary Assistance for Needy Families (TANF)-federal funds administered by the State to assist needy families with children so that children can be cared for in their own homes; to reduce dependency by promoting job preparation, work, and marriage; to reduce and prevent out-of-wedlock pregnancies; and to encourage the formation and maintenance of two-parent families.

i. 4580 FEMA Disaster Relief-federal funds administered by the state to provide financial assistance to an LEA for repairs and/or rebuilding necessary after a natural disaster.

j. 4590 Other Restricted Grants through State-federal funds administered by the state other than those shown above.

a. 4810 Loss of Taxes Because of Federal Housing Projects-federal payments in lieu of taxes made directly to the LEA because of the existence of a federally-funded housing project in the district, the location of which causes a loss of Ad Valorem tax revenue. This revenue is normally pro-rated to the funds that record the affected Ad Valorem tax revenues.

b. 4820 Sale of Timber, etc., on Federal Forest Reserves-federal payments in lieu of taxes made directly to the LEA because of the existence of a federal forest reserve in the district and for which the federal government has agreed to share a portion of the revenues derived from the sale of timber or other products contained thereon. This revenue is normally a General Fund Revenue.

c. 4890 Other Revenue in Lieu of Taxes-other revenue in lieu of taxes made directly to the LEA, other than those described above.

a. 4910 Nonfood Assistance-federal assistance received in terms of noncash and non-food type items granted directly to the LEA. This revenue is recorded by debiting the appropriate expenditure account that would have been charged had the LEA purchased the particular item and by crediting this account.

b. 4920 Value of USDA Commodities-federal assistance received by the School Food Service Department in terms of the stated value of United States Department of Agriculture commodities. This revenue is recorded by debiting the appropriate food account and by crediting this account.

c. 4990 Other Revenues for/on Behalf of the LEA-other commitments or payments made by the federal government for the benefit of the LEA or contributions of equipment or supplies, other than those described above.

a. 5110* Bond Principal-used to record the face amount of bonds sold. This revenue is normally accounted for in the fund that will expend the proceeds from the debt issuance (e.g., Capital Projects Funds).

b. 5120 Accrued Interest and Premium on Bonds Sold-amounts received for accrued interest from the sale of bonds and/or that portion of the sales price of bonds in excess of their par value. This revenue is normally credited to the fund that is responsible for payment of the principal and interest on the debt and is recorded at the time of the sale.

a. 5210 Transfer of Indirect Costs-amounts of indirect costs transferred from federal grants, usually to the General Fund.

b. 5220 Operating Transfers In-interfund transfers made by the LEA from one fund to another that does not carry a corresponding obligation on the receiving fund to repay the amount to the paying fund. This account is credited by the receiving fund, while the paying fund debits Operating Transfers Out in the Other Uses of Funds Section.