Louisiana Administrative Code
Title 28 - EDUCATION
Part LXXXIII - Bulletin 111-The Louisiana School, District, and State Accountability System
Chapter 6 - Graduation Cohort, Index, and Rate
Section LXXXIII-611 - Documenting a Graduation Index
Current through Register Vol. 50, No. 3, March 20, 2024
A. Beginning with academic year 2005-2006, all schools are required to maintain the following documentation if the corresponding exit code is used.
|
Exit Code Documentation |
||
|
Code |
Descriptions |
Required Documentation |
|
01 |
Expelled |
Due process documentation supporting expulsion. Students must be enrolled on October 1 of the following year. |
|
03 |
Illness |
Letter from a physician stating the student's date(s) of care written on the doctor office's letterhead with the doctor's original signature. Students must be enrolled on October 1 of the following year. |
|
04 |
Graduate with Diploma |
Official transcript showing successful completion of requirements along with records supporting any academic or career/technical endorsements. |
|
05 |
GED only |
LDE confirmation document and entry/exit in SIS. |
|
06 |
Certificate of Achievement (Special Education) |
Official transcript showing successful completion of requirements |
|
07 |
Death (of student) or permanent incapacitation |
Letter from parent or obituary. |
|
08 |
Transferred to another public school within district |
SIS (Student Information System) record indicating transfer. |
|
09 |
Transferred to another public school within Louisiana |
SIS record indicating transfer. |
|
10 |
Transferred out of state or country |
Request for records from the receiving school (out of state). Request for records or a statement written and signed by the parent. Documentation proving a student was a foreign exchange student. |
|
12 |
Transferred to Correctional Institution |
SIS record indicating transfer. |
|
13 |
Transferred to Vocational Technical School |
SIS record indicating transfer. |
|
14 |
Transferred to approved non-public school (must award high school diplomas) |
Request for records from the receiving school |
|
15 |
Exit from grade for reassignment to another grade |
Test results, summer school grades or similar forms located in the student's cumulative records supporting the grade change |
|
16 |
Transferred to BESE-approved home study |
LDE Approval letter |
|
19 |
Exit from non-mandatory program |
Documentation of participation in specific program. |
|
20 |
Transferred to Early College Admissions Program |
School withdrawal form and request for records from the College or University and proof of full-time enrollment in an academic program |
|
22 |
Options Program Completer: GED and Industry Based Certificate |
STS and/or CATE (Career and Technical Education) record |
|
24 |
Options Program Completer: Industry Based Certification |
STS and/or CATE record |
|
27 |
Exit under SBESE Academic School Choice Policy |
SIS record indicating transfer. |
|
28 |
Exit under SBESE Unsafe School Choice Policy |
SIS record indicating transfer. |
|
34 |
Correctional Institution/State Custody (ages 17 and above)* |
SIS record indicating transfer. |
|
35 |
Transferred to LEA monitored Adult Education to pursue GED |
SIS record indicating transfer. |
|
36 |
Completer: Skills Certificate Only |
SIS record and documentation of certificate earned |
|
40 |
Transferred under Student Scholarship for Excellence within student's district of residence |
SIS record indicating transfer. |
|
41 |
Transferred under Student Scholarship for Excellence in a district other than the student's district of residence |
SIS record indicating transfer. |
|
42 |
Transferred under Student Scholarship for Excellence to a non-public school |
SIS record indicating transfer. |
B. Valid alternate documentation that provides sufficient justification for the use of an exit code is allowable.
C. Schools without sufficient documentation to support exit codes are subject to the actions described in Chapter 41.
D. Schools shall maintain documentation that supports exit codes for at least four years after the data has been used in School Performance Scores.
E. The authenticity of exit code documentation is determined by the LDE.
AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.
