Louisiana Administrative Code
Title 28 - EDUCATION
Part IV - Student Financial Assistance-Higher Education Scholarship and Grant Programs
Chapter 5 - Applications, Federal Grant Aid and ACT Test
Section IV-507 - Final Deadline for Submitting Documentation of Eligibility
Universal Citation: LA Admin Code IV-507
Current through Register Vol. 50, No. 9, September 20, 2024
A. The board will continue to process eligibility for both new and renewal applicants during each award year until July 1 after the spring term of that award year.
B.
1.
Through the 2004-2005 academic year (TOPS), all documentation and
certifications necessary to establish student eligibility including, but not
limited to, high school and/or college transcripts and certifications, copies
of student aid reports, applicant confirmation forms, promissory notes, ACT
and/or SAT scores, residency affidavits, proof of citizenship or permanent
residency status and other documents that may be utilized in determining
eligibility, must be received by the board no later than May 1 of the award
year. For example, to receive an award for the 2004-2005 award year, the board
must have in its possession all documents relevant to establishing eligibility
by May 1, 2005.
2. Beginning with
the 2005-2006 academic year (TOPS) through the 2010-11 academic year (TOPS),
all documentation and certifications necessary to establish student initial
eligibility including, but not limited to, high school and/or college
transcripts and certifications, copies of student aid reports, applicant
confirmation forms, promissory notes, ACT and/or SAT scores, residency
affidavits, proof of citizenship or permanent residency status and other
documents that may be utilized in determining eligibility, must be received by
the board no later than July 1 immediately following the academic year (TOPS)
the student is first eligible for payment of a TOPS Award. For example, if a
students initial FAFSA is received no later than July 1, 2007, for that student
to receive an award for the 2007-2008 academic year (TOPS), the board must have
in its possession all documents relevant to establishing eligibility by July 1,
2008.
3. Beginning with the
2011-12 academic year (TOPS), all documentation and certifications necessary to
establish student initial eligibility including, but not limited to, high
school and/or college transcripts and certifications, copies of student aid
reports, applicant confirmation forms, promissory notes, ACT and/or SAT scores,
residency affidavits, proof of citizenship or permanent residency status and
other documents that may be utilized in determining eligibility, must be
received by the board no later than January 15 immediately following the final
deadline for receipt of the student's FAFSA or on-line application. For
example, if a students graduates from high school in May 2011, the final
deadline for receipt of the student's FAFSA or on-line application is July 1,
2012, and the deadline for receipt of all documents relevant to establishing
eligibility is January 15, 2013.
C. Returning Students
1. Returning students, who graduated high
school during the 2001-2002 academic years (high school) and who enroll in an
eligible college or university in the spring semester 2003, must submit
documentation that establishes TOPS eligibility no later than May 1,
2004.
2. Returning students, who
enroll in an eligible college or university in the fall semester of 2003
through the spring semester of 2005, must submit documentation that establishes
TOPS eligibility no later than May 1 of the academic year (TOPS) the student
enrolls in an eligible college or university. For example, a student who seeks
to enroll in an eligible college or university in the fall semester of 2003
must submit documentation that establishes TOPS eligibility no later than May
1, 2004.
3.
a. Returning students, who enroll in an
eligible college or university in academic year (TOPS) 2005-2006 or academic
year (TOPS) 2006-2007, must submit an application to return from an
out-of-state college no later than July 1 immediately following the academic
year (TOPS) the student enrolls as a full-time student in an eligible college
or university and must submit any supporting documentation required by the
application no later than April 15 following the July 1 deadline.
b.
i. To
receive the full benefits of a TOPS Award as provided in
§701 E, returning students, who enroll in
an eligible college or university in the fall semester of 2007 or later, must
submit an application to return from an out-of-state college no later than July
1 immediately following the academic year (TOPS) the student enrolls as a
full-time student in an eligible college or university and must submit any
supporting documentation required by the application no later than January 15
following the July 1 deadline.
ii.
If an application to return from an out-of-state college is received after the
July 1 deadline as provided in the clause above, but not later than 60 days
after that date, the time period of eligibility for the award shall be reduced
by one semester, two quarters, or an equivalent number of units at an eligible
institution which operates on a schedule based on units other than semesters or
quarters.
iii. If an application to
return from an out-of-state college is received more than 60 days after the
July 1 deadline as provided in the clause above, but not later than 120 days
after that date, the time period of eligibility for the award shall be reduced
by two semesters, three quarters, or an equivalent number of units at an
eligible institution which operates on a schedule based on units other than
semesters or quarters.
iv. An
application to return from an out-of-state college received more than 120 days
after the July 1 deadline shall not be considered.
v. If a prescribed deadline date falls on a
weekend or holiday, it will automatically be extended to the next business
day.
c. Examples
i. A returning student who enrolled in an
eligible college or university in the fall semester of 2005 must submit the
application to return from an out-of-state college no later than July 1, 2006,
and any required supporting documentation such as college transcripts no later
than April 15, 2007.
ii. A
returning student who enrolled in an eligible college or university in the
spring semester of 2007 must submit the application to return from an
out-of-state college no later than July 1, 2007, and any required supporting
documentation such as college transcripts no later than April 15,
2008.
iii. A returning student who
enrolled in an eligible college or university in the fall semester of 2007 must
submit the application to return from an out-of-state college no later than
July 1, 2008, and any required supporting documentation such as college
transcripts no later than January 15, 2009.
iv. A returning student who enrolled in an
eligible college or university in the spring semester of 2008 must submit the
application to return from an out-of-state college no later than July 1, 2008,
and any required supporting documentation such as college transcripts no later
than January 15, 2009.
v. A
returning student who enrolls in an eligible college or university in the fall
semester of 2009 must submit the application to return from an out-of-state
college no later than July 1, 2010, and any required supporting documentation
such as college transcripts no later than January 15, 2011.
vi. A returning student who enrolls in an
eligible college or university in the fall semester of 2009, and whose
application to return from an out-of-state college is received on July 10,
2010, will be eligible for a TOPS Award reduced by one semester or two quarters
if any required supporting documentation such as college transcripts is
received no later than January 15, 2011.
vii. A returning student who enrolls in an
eligible college or university in the fall semester of 2009, and whose
application to return from an out-of-state college is received on September 10,
2010, will be eligible for a TOPS Award reduced by two semesters or three
quarters if any required supporting documentation such as college transcripts
is received no later than January 15, 2011.
4.
a.
Beginning with the 2007-2008 academic year (TOPS), all documentation and
certifications necessary to establish a returning student's initial eligibility
including, but not limited to, high school and/or college transcripts and
certifications, copies of student aid reports, ACT and/or SAT scores, residency
affidavits, proof of citizenship or permanent residency status and other
documents that may be utilized in determining eligibility, must be received by
the board no later than January 15 immediately following the deadline for
receipt of the student's FAFSA or on-line application.
b. Examples
i. If a returning student enrolls full time
in an eligible Louisiana college or university for the fall semester of 2007,
his deadline to file the FAFSA or on-line application is July 1, 2008. If his
initial FAFSA or on-line application is received no later than July 1, 2008,
and if all the necessary supporting documentation relevant to establishing
eligibility is in the board's possession by January 15, 2009, the student will
receive his TOPS Award (reduced by the number of semesters/terms he enrolled
out-of-state) retroactively beginning the fall semester of 2007.
ii. If a returning student enrolls full time
in an eligible Louisiana college or university for the spring semester of 2008,
his deadline to file the FAFSA or on-line application is July 1, 2008. If his
initial FAFSA or on-line application is received no later than July 1, 2008,
and if all the necessary supporting documentation relevant to establishing
eligibility is in the board's possession by January 15, 2009, the student will
receive his TOPS Award (reduced by the number of semesters/terms he enrolled
out-of-state) retroactively beginning the spring semester of 2008.
iii. If a returning student enrolls full time
in an eligible Louisiana college or university for the spring semester of 2008,
his deadline to file the FAFSA or on-line application is July 1, 2008. If his
initial FAFSA or on-line application is received after July 1, 2008, but no
more than 120 days later, and if all the necessary supporting documentation
relevant to establishing eligibility is in the board's possession by January
15, 2009, the student will receive his TOPS Award (reduced by the number of
semesters/terms he enrolled out-of-state and further reduced by one additional
semester if 1 to 60 days late or by two additional semesters if 61 to 120 days
late) retroactively beginning the spring semester of 2008.
D.
1. A student who successfully completed an
undergraduate degree prior to or during the 2001-2002 academic year (TOPS) and
wishes to receive his remaining award eligibility to attend a postgraduate
school must provide the documentation and certifications required to establish
student eligibility no later than May 1, 2004.
2. A student who successfully completes an
undergraduate degree during the 2002-2003 through the 2004-2005 academic year
(TOPS) and wishes to receive his remaining award eligibility to attend a
postgraduate school must provide the documentation and certifications required
to establish student eligibility no later than May 1 of the academic year
(TOPS) the student seeks to receive his remaining award eligibility. For
example, to receive the remaining award for the 2003-2004 academic year (TOPS),
the student must submit the required documents no later than May 1,
2004.
3. A student who successfully
completes an undergraduate degree during the 2005-2006 academic year (TOPS) or
later and wishes to receive his remaining award eligibility to attend a
postgraduate school must provide the documentation and certifications required
to establish student eligibility no later than July 1 immediately following the
academic year (TOPS) the student seeks to receive his remaining award
eligibility. For example, to receive the remaining award for the 2006-2007
academic year (TOPS), the student must submit the required documents no later
than July 1, 2007.
E. The reduction of the student's period of eligibility for this award under §507. C above shall not be cumulative with any reduction under §505. D or §509. C
AUTHORITY NOTE: Promulgated in accordance with R.S. 17:3021-3031, R.S. 17:3042.1 and R.S. 17:5001 et seq.
Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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