Louisiana Administrative Code
Title 25 - CULTURAL RESOURCES
Part VII - State Library
Subpart 5 - Public Document Depository System
Chapter 43 - Deposit of Publications
Section VII-4305 - Public Documents Not Required to be Deposited

Universal Citation: LA Admin Code VII-4305

Current through Register Vol. 50, No. 9, September 20, 2024

A. The recorder and state librarian have exempted certain kinds of state publications from deposit requirements. A state agency is not required to deposit the following state publications:

1. advertisements;

2. agendas;

3. alumni materials;

4. announcements, bookmarks, postcards;

5. applications;

6. articles/reports published in commercial/professional literature, e.g. JAMA;

7. artwork (graphical representations without textual information);

8. bids, responses to bids, requests for bids;

9. calendars;

10. complex relational databases;

11. contracts;

12. correspondence;

13. course schedules;

14. curriculum catalogs (program-specific only);

15. drafts of plans, reports (unless historically significant or only version available);

16. event invitations, announcements, registration forms;

17. fiction, literary criticism, or poetry, except as may be included in literary journals;

18. forms and instruction manuals for their completion;

19. fundraising materials;

20. grant proposals, bids;

21. greeting cards;

22. job listings;

23. memorabilia/realia;

24. memoranda (including email);

25. minutes of internal departmental meetings (except public meeting minutes of boards/commissions/task forces and executive meeting minutes);

26. minutes of boards/commissions/task forces and executive meetings containing confidential information (unless redacted);

27. minutes of committee meetings of boards/commissions/task forces, even if public;

28. news/press releases, public service announcements;

29. newsletters and subscriber lists meant only for employee, faculty, or student use;

30. notices of sale;

31. opinions and orders issued by state courts;

32. daily or weekly periodicals (that are summarized in monthly or quarterly publications);

33. personnel manuals;

34. photographs;

35. policy handbooks intended only for internal use;

36. presentations/speeches given at conferences, meetings;

37. programs (announcements of events, training sessions);

38. recruitment materials;

39. reprints (reissued without change);

40. stationery;

41. student publications (produced by students), except for those published by the university or college;

42. telephone directories meant only for employee, faculty, or student use;

43. unedited compilations of data or information submitted via forms or other means from individuals or entities under the regulation of a state agency;

44. volunteer newsletters; and

45. websites in their entirety.

AUTHORITY NOTE: Promulgated in accordance with R.S. 25:122(B).

Disclaimer: These regulations may not be the most recent version. Louisiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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