Current through Register Vol. 50, No. 9, September 20, 2024
A. All
subgrants must comply with applicable federal laws, regulations and guidance,
as well as all applicable state laws, regulations and rules.
B. No subgrant award will be issued until all
applicable certifications and assurances have been signed by the responsible
authority.
C. All applications must
be received by LCLE by the deadline established for the commission meeting for
which they are being submitted. Any application received after that time will
not be presented until the commission meeting following the meeting for which
it was originally scheduled, unless specifically approved by the executive
director and chairman of the commission for lay out.
D. No subgrant will be considered by the
commission until reviewed by the appropriate advisory board unless said
subgrant is not part of a program subject to such review.
E. The Louisiana Commission on Law
Enforcement must approve all subgrants before any award will be made.
F. All subgrant progress reports must be
submitted in a timely fashion or draw down of funds may be suspended.
G. All subgrants are subject to audit and
monitoring by the responsible authority. Subgrantees are required to cooperate
fully with any such inquiry or all unexpended funds may be frozen.
H. Emergency Meetings
1. An emergency meeting of the Priorities
Committee can be called when:
a. a disaster,
crisis, or some other unforeseen event affecting all or part of the state of
Louisiana, and the Louisiana Commission on Law Enforcement is unable to meet at
its regularly scheduled time; or
b.
a regular commission meeting has been cancelled by order of the chairman;
or
c. action is needed by the
commission between regularly scheduled meetings to ensure that all federal and
state funds are used within the proper timeframe and provide for necessary
matters attendant to the proper administration of agency programs; or
d. for any other emergency so deemed by the
chairman of the commission. When an emergency meeting is called, the Priorities
Committee will have the power to act as (for) the commission.
2. These provisions are applicable
to the award of state or federal grants, increases to state or federal grants,
allocation of state or federal funds, approval of federal sole source
contracts, federal grant adjustments or any other situation where the
subgrantee and the state of Louisiana will lose all or part of available
federal or state funds unless awarded or contracted by a specific date that
falls prior to the next regularly scheduled commission meeting.
3. Process for Calling an Emergency Meeting
a. The executive director notifies the
chairman of the Louisiana Commission on Law Enforcement of the need for an
emergency meeting.
b. The chairman
of the Louisiana Commission on Law Enforcement, or in his absence, the
executive director, calls an emergency meeting of the priorities committee by
notifying the membership of the committee no less than 24 hours in advance of
the called meeting time and date
c.
The executive director develops a list of grants, subgrants, allocations,
increases and/or contracts requiring approval by the Priorities Committee at
the emergency meeting. This list shall serve as the complete agenda for the
emergency meeting.
d. All matters
approved by the Priorities Committee at an emergency meeting will be reported
to the commission at their next regularly scheduled meeting. Decisions of the
priorities committee while in the emergency meeting shall have the same force
and effect as a decision of the Louisiana Commission on Law
Enforcement.
e. Three of five
priority committee members shall constitute a quorum for purposes of emergency
meetings. The chairman of the commission shall be considered a committee member
for purposes of establishing a quorum.
AUTHORITY NOTE:
Promulgated in accordance with
R.S.
15:1204 and
R.S.
15:1207.
