Kentucky Administrative Regulations
Title 921 - CABINET FOR HEALTH AND FAMILY SERVICES - DEPARTMENT FOR COMMUNITY-BASED SERVICES - FAMILY SUPPORT
Chapter 1 - Child Support
Section 921 KAR 1:020 - Child Support Enforcement Program: confidentiality, program administration contracts, and agreements

Universal Citation: 921 KY Admin Regs Service 1:020

Current through Register Vol. 51, No. 3, September 1, 2024

RELATES TO: KRS Chapter 45A, 69.210, 205.175, 205.177, 205.710, 205.712, 205.730, 205.735, 205.7685, 205.772, 205.774, 205.776, 205.800, 205.990(1), (2), (4), (6), 403.211, 405.430(9), (13), 406.035, 434.845, 45 C.F.R. 302.34, 303.21, 303.70(e)(3), 303.107, 304, 307.13, 406.021(1), 26 U.S.C. 6103(a), (b), 7213(a)(2), 31 U.S.C. 7502, 42 U.S.C. 651, 654(7), (26), 666(a)(17), (c)(1)(D)

NECESSITY, FUNCTION, AND CONFORMITY: KRS 405.520 authorizes the cabinet to promulgate administrative regulations to implement the Child Support Enforcement Program. This administrative regulation establishes the procedures for safeguarding information and entering into program administration contracts and cooperative agreements.

Section 1. Definition. "CSEP" means the Child Support Enforcement Program.

Section 2. Safeguarding Information.

(1) Use or disclosure of information obtained exclusively for the CSEP shall be restricted from release to any party except the appropriate party or entity pursuant to KRS 205.175, 205.730, 205.735, 205.7685(2), 205.772(4), and 205.776, 45 C.F.R. 303.70(e)(3) and 302.34, 26 U.S.C. 6103(a), (b), 7213(a)(2), and 42 U.S.C. 654(26).

(2) Unless an applicant for or recipient of child support services has given informed consent, information concerning the applicant or recipient of child support services shall only be released in accordance with KRS 205.177.

Section 3. Program Administration Contract.

(1) A program administration contract initiated by the cabinet with another government entity shall comply with KRS Chapter 45A and shall:
(a) Contain a clear description of specific duties, functions, and responsibilities of the parties in administration of the CSEP;

(b) Specify clear and definite terms and requirements of the contract;

(c) Specify financial reimbursement arrangements including:
1. Budget estimates;

2. Covered expenditures;

3. Methods of determining costs; and

4. Billing procedures for the child support agency;

(d) Specify record maintenance and format requirements;

(e) Contain reporting requirements;

(f) Contain the requirements for compliance with 31 U.S.C. 7502;

(g) Provide the beginning and end dates of the program administration contract, review or renewal provisions, and termination circumstances; and

(h) Provide audit criteria.

(2) If another government entity contracts with the cabinet, reimbursement for child support activities shall be provided when billing is submitted in accordance with procedures:
(a) Established by the cabinet; and

(b) Specified in the contract.

(3) The contracted government entity shall provide to the cabinet statistical information concerning CSEP activities as established by the cabinet and specified in the contract.

(4) If no contract is executed with a local law enforcement official, a referral for child support activities may be made to a local law enforcement official. A referral for child support activities made to a local law enforcement official shall be in accordance with the official's statutory obligations as established by KRS 69.210, 205.712(7), and 406.021(1), but the official shall not be eligible for reimbursement as established in subsection (2) of this section.

Section 4. An Agreement with a Financial Institution.

(1) The cabinet shall enter into an agreement with a financial institution pursuant to KRS 205.712(15), 205.772, and 205.774 to conduct a financial data match.

(2) The cabinet or its agent shall implement the data exchange and shall have access to identifying information:
(a) For an obligated parent who owes an arrearage and who the cabinet has identified to a financial institution through a data match for the purpose of monitoring and auditing; and

(b) Available to a financial institution if deemed necessary by the cabinet to provide service to a recipient of child support services.

(3) The cabinet shall pay a financial institution a fee not to exceed $250 per fiscal year quarter, or the actual cost to the financial institution for operating the data match, whichever is less.

(4) A financial institution shall:
(a) Exchange information by way of an automated data exchange system;

(b) Maintain security to assure that information received from the cabinet or its agent concerning a recipient of child support services shall:
1. Be maintained and safeguarded as confidential; and

2. Not be copied or given to any other entity without the written permission of the cabinet or the recipient of child support services; and

(c) Incur no liability for:
1. Disclosing a financial record to the cabinet for the establishment, modification, or enforcement of a child support obligation of the account holder;

2. Encumbering or surrendering an asset held by a financial institution in response to an order to withhold or order to deliver issued by the cabinet, or any other action taken by a financial institution in good faith; or

3. Providing a file to the cabinet or its authorized agent in accordance with an approved format as established by the Multistate Financial Institution Data Match Specifications Handbook.

(5) If a financial data match occurs, a financial institution shall:
(a) Hold, encumber, or surrender an account to the cabinet upon receipt of an order to withhold or order to deliver;

(b) Address and send to the cabinet or its authorized agent as designated, notices, paperwork, or other communication resulting from a financial institution data match program; and

(c) Submit data files to the cabinet or its authorized agent as designated.

(6) The match of an account holder to a delinquent obligor record provided by the cabinet does not constitute a levy, and an account shall not be held, encumbered, or surrendered to the cabinet without a financial institution having received an order to withhold or order to deliver from the cabinet.

(7) The information provided to the cabinet on a quarterly basis by a financial institution shall be provided in the format established by the Multistate Financial Institution Data Match Specifications Handbook using either method one or method two.
(a) If a financial institution agrees to provide the information according to method one, the financial institution shall:
1. Submit by March 31, June 30, September 30, and December 31 of a calendar year, data files of open accounts to the cabinet, or the cabinet's authorized agent, for the data match; and

2. Report information requested by the cabinet or the cabinet's authorized agent on any account maintained by a financial institution.

(b) If a financial institution agrees to provide the information according to method two, the financial institution shall:
1. Request the cabinet or its authorized agent to send the inquiry file to the financial institution or its agent;

2. Match the inquiry file of obligors identified and provided by the cabinet, or by the cabinet's authorized agent, against open accounts maintained by a financial institution; and

3. Submit a report of matched accounts to the cabinet or its authorized agent within thirty (30) to forty-five (45) days of receipt of the inquiry file.

Section 5. Incorporation by Reference.

(1) "Multistate Financial Institution Data Match Specifications Handbook", edition 12/2020, is incorporated by reference.

(2) This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Department for Income Support, Child Support Enforcement, 730 Schenkel Lane, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. This material may also be viewed on the department's Web site at https://chfs.ky.gov/agencies/dis/Pages/regs.aspx.

STATUTORY AUTHORITY: KRS 194A.050(1), 405.520, 42 U.S.C. 654(26)

Disclaimer: These regulations may not be the most recent version. Kentucky may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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