Current through Register Vol. 50, No. 9, March 1, 2024
RELATES TO:
KRS
210.120,
210.370,
210.450
NECESSITY, FUNCTION, AND CONFORMITY: EO 2004-726, effective
July 9, 2004, reorganized the Cabinet for Health and Family Services and placed
the Department for Behavioral Health, Developmental and Intellectual
Disabilities within the cabinet.
KRS
210.450 authorizes the Cabinet for Health and
Family Services to set the standards and administrative regulations for the
community behavioral health, developmental and intellectual disabilities center
personnel files.
Section 1. Personnel
Files. A personnel file shall be established and maintained by the center for
each employee of the district board. The minimum contents of a personnel file
shall be:
(1) Application for employment
completed by the employee. A center may design its own form or may use the
state personnel application form supplied upon request.
(2) Professional credentials reflecting
training and experience adequate for position qualification. If an employee is
in a position which requires a license, registration or certificate, a current
copy shall be included.
(3) Advice
of appointment or the suitable document or memorandum from the appropriate
center official appointing the applicant to the position. The document shall
contain conditions or terms of employment with signatures of the employer and
employee.
(4) All forms used for
participation in Kentucky's Employees' Retirement System or other retirement
system.
(5) Personnel action report
form to reflect any change in the status of the employee (salary change,
transfer, promotion, leave, leave without pay, reclassification, change in
position title, etc.).
(6)
Personnel action form reflecting termination of employment, e.g., resignation,
dismissal, etc., shall appear in each terminated personnel file.
(7) The employee position description shall
include:
(a) The title of the
position;
(b) The duties of the
position;
(c) Requirements of
training and experience necessary to qualify for the position; and
(d) A brief description of additional skills
or special knowledge desirable which the applicant should possess.
(8) These documents shall be
subject to state and federal examination.
Section 2. Personnel Policies. Each district
board shall maintain a set of personnel policies for the governance of all
center staff. A copy of these policies shall be filed with the Cabinet for
Health and Family Services together with revisions as they occur. Personnel
policies shall indicate compliance with appropriate federal and state laws and
regulations and shall include the following areas of personnel administration:
(1) Leave policies;
(2) Salary policy; wage and price
administration;
(3) Conditions of
termination;
(4) Outside practice
for professionals;
(5) Staff
development and continuing education provisions;
(6) Fringe benefits;
(7) Reimbursable expenses;
(8) Employee grievance procedures;
(9) Employee performance evaluations;
and
(10) Method of salary
increments.
Section 3.
Additional Statements.
(1) Copies of state
statutes relevant to behavioral health, developmental and intellectual
disabilities boards may be obtained from the Secretary of the Cabinet and kept
on file by the behavioral health, developmental and intellectual disabilities
board.
(2) Copies of administrative
regulations promulgated by the secretary under provisions of the above statutes
shall be obtained from the Secretary of the Cabinet and kept on file by the
behavioral health, developmental and intellectual disabilities board.
(3) Time and attendance records shall be
maintained by each center certifying days or hours worked and leave taken for
all employees of the center. These records shall be subject to state and
federal audit.
(4) An
organizational chart by each organization indicating administrative authority
and clinical authority shall be on file.
(5) Any employee shall be provided access to
any reasonable document pertaining to the corporation or to the employee's
rights as an employee.
Section
4. Classification and Compensation.
(1) Each board shall prepare and maintain a
classification plan based on the duties and responsibilities assigned to each
classification. The plan shall include for each classification:
(a) An appropriate title;
(b) Description of duties and
responsibilities;
(c) Required
education and experience; and
(d)
Other qualifications.
(2) Each board shall adopt a compensation
plan that specifies salary ranges of various classifications. All positions in
each class shall be assigned the same salary range.
STATUTORY AUTHORITY:
KRS
210.450, EO
2004-726