Current through Register Vol. 51, No. 6, December 1, 2024
RELATES TO: KRS 15A.210-15A.240
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
15A.210 mandates that the Department of
Juvenile Justice issue administrative regulations governing juvenile detention
centers and juvenile holding facilities.
Section
1. Purpose. The purpose of this administrative regulation is to
provide minimum standards for the construction, expansion or renovation of
juvenile detention facilities and for measuring compliance of existing juvenile
detention facilities in accordance with
505 KAR 2:010 through
505 KAR
2:200.
Section
2. Consultation. The Department of Juvenile Justice may upon
request provide for any county government which wishes to remodel an existing
juvenile detention facility or construct a new juvenile detention facility, a
consultant knowledgeable in the design, utilization, and operation of juvenile
detention facilities. The consultant shall meet with the appropriate officials
of that county and advise them in matters including the following:
(2) Probable need as it relates to capacity
and types of juveniles to be housed;
(3) Sources of financing for
construction;
(4) Laws and
administrative regulations relating to facilities for juveniles;
(5) Sources of revenue for operations of the
juvenile detention facility;
(6)
Probable cost for operation of the juvenile detention facility; and
(7) Potential for shared facilities with
adjoining counties.
Section
3. Approval. A juvenile detention facility shall not be built
without prior approval by the Department of Juvenile Justice. The criteria
considered in the approval process shall include the following:
(3) Proximity to community
resources;
(4) Availability of
public transportation;
(5)
Environmental health;
(7) Provisions for future
expansion; and
(8) Department of
Juvenile Justice initiatives.
Section
4. Construction Documents. Prior to the construction, expansion,
or renovation of any juvenile detention facility, plans and specifications
shall be submitted to the Department of Juvenile Justice for review and
approval as follows:
(1) Programming phase.
This submission shall show:
(a) Statement of
general goals and purposes of the facility including a written program
philosophy;
(b) Description of
services to be provided;
(c)
Evaluation of any existing facility;
(d) Assessment of the impact of facility on
overall operation of parent agency;
(f) Space requirements based on population
analysis and standards for the facility and site outlined in
505 KAR 2:010 through
505 KAR
2:200;
(g)
Alternate means of satisfying space requirements;
(h) Needs assessment to determine bed
space;
(i) Needs assessment to
determine services and programming;
(m) Proposed governing authority and
administration;
(o) Financing
alternatives;
(p) Outline of time
restrictions; and
(q) Summary and
recommendations.
(2)
Schematic phase.
(a) Scale drawings of each
floor plan with all proposed rooms and areas one-eighth (1/8) inch
minimum;
(b) Scale drawings of the
site, locating the building, parking and other facilities - one (1) inch equals
fifth (50) feet; and
(c)
Documentation of site as to criteria in Section 3 of this administrative
regulation;
(d) Sections through
the proposed structure indicating ceiling heights of room, mechanical spaces,
roof slopes and other related information;
(e) Scale elevation drawings of all exterior
walls; and
(f) Schematic cost
estimate.
(3) Design
development phase.
(a) Scale drawings on each
floor plan with all proposed rooms and areas with their dimensions one-eighth
(1/8) inch minimum;
(b) All
necessary construction drawings including construction details;
(c) Specifications for all materials and
workmanship;
(d) A proposed
contract with general and special conditions;
(e) Engineering calculations for the
foundations, structure, heating ventilating, air conditioning, lighting, and
plumbing; and
(f) Detailed
estimates of cost of land, site development, construction, financing,
professional services, equipment and furnishings.
(4) Construction document phase.
(a) Revised design development construction
drawings following review by all applicable agencies.
(b) Signed by an architect registered in the
Commonwealth of Kentucky and revised if necessary to include all changes
required by the Department of Juvenile Justice.
(c) Revised design development specifications
of material and workmanship following review by all applicable
agencies.
(5) Contract
administration.
(a) Signed copies of all
contracts for construction financing and bonding;
(b) Signed copies of all construction
permits;
(c) Documentation of
review by all other applicable state agencies; and
(d) All change orders shall be submitted to
the Department of Juvenile Justice for review and approval.
(6) An on-site inspection schedule
shall be submitted for inspection by governing authority, contractors, and the
Department of Juvenile Justice.
(7)
The Department of Juvenile Justice shall review all submissions within thirty
(30) days of receipt and issue a letter of approval, acceptance with required
changes, or rejection with reasons. Construction shall not be started until the
construction document phase as required in subsection (4) of this section has
been approved.
(8) Depending on the
site of the proposed construction, renovation or addition, the Department of
Juvenile Justice may combine two (2) or more phases as outlined above for
review and approval.
(9) All
changes prior to the approval of final construction documents shall require
appropriate modifications to the final construction documents including
redrawing of plans and rewriting of specifications. All changes after the
approval of final construction documents shall require adequate documentation
which fully describes and illustrates the changes which may include written and
graphic addenda, field orders and change orders. In addition, a set of accurate
as built drawings will be submitted to the Department of Juvenile Justice
within sixty (60) days of occupancy of the facility.
Section 5. Fee. A one (1) time processing fee
of $250 shall accompany each application filed with the Department of Juvenile
Justice pursuant to this administrative regulation.
STATUTORY AUTHORITY:
KRS
15A.210