Kentucky Administrative Regulations
Title 505 - JUSTICE AND PUBLIC SAFETY CABINET - DEPARTMENT OF JUVENILE JUSTICE
Chapter 2 - Juvenile Detention Facilities
Section 505 KAR 2:030 - Personnel
Universal Citation: 505 KY Admin Regs Service 2:030
Current through Register Vol. 51, No. 6, December 1, 2024
RELATES TO: KRS 15A.210-15A.240
NECESSITY, FUNCTION, AND CONFORMITY: KRS 15A.210 mandates that the Department of Juvenile Justice issue administrative regulations governing juvenile detention centers and juvenile holding facilities.
Section 1.
(1) The facility shall adopt
and enforce written policies and procedures which:
(a) Provide for lateral entry as well as
promotion from within the organization;
(b) Require that a criminal record check be
conducted on new employees;
(c)
Require that a copy of all personnel policies and administrative regulations is
made available to all employees. Each employee shall sign a statement
acknowledging receipt of the personnel policies and administrative regulations
and his or her responsibility for being aware of their contents;
(d) Require a current and accurate personnel
record and separate health record for each employee;
(e) Provide for provisional appointments to
ensure the availability of personnel for short-term, full-time or part-time
work in emergency situations;
(f)
Provide for a written annual performance evaluation of all employees, which is
based on defined criteria and is reviewed and discussed with the
employee;
(g) Provide that
employees are reimbursed for all approved expenses incurred in the performance
of their duties; and
(h) Ensure
that consultants, contract personnel and volunteers who work with juveniles
comply with the facility's policies on confidentiality of
information.
(2) If a
county is operating the facility, the personnel policies shall be consistent
with the county policies; otherwise, there shall be a personnel policy manual
which covers, at a minimum:
(a)
Organization;
(b) Recruitment
policies and procedures;
(c)
Employment practices and procedures;
(d) In-service training;
(e) Promotion;
(f) Job qualifications, descriptions and
responsibilities;
(g) Grievance
procedures;
(h) Employee
evaluation;
(i) Physical fitness
policy;
(j) Personnel
records;
(k) Benefits, holidays,
leave and work hours;
(l) Basis for
determining salaries;
(m)
Disciplinary procedures;
(n)
Retirement;
(o) Resignation and
termination;
(p) Staff-juvenile
relationships; and
(q) Equal
employment opportunity provisions.
(3) The administrator shall review the
facility's personnel policy annually and submit recommended changes to the
parent agency or governing board.
(4) Written policy shall specify that equal
employment opportunities exist for all positions. When deficiencies exist in
regard to the utilization of minority groups and women, the facility can
document the implementation of an affirmative action program approved by the
appropriate government agency, showing annual reviews and necessary changes
required to keep it current.
(5)
The facility administration shall have a written policy and procedure that does
not categorically exclude employment of ex-offenders.
(6) A written procedure shall exist whereby
the employee can challenge information in his or her personnel file and have it
corrected or removed if it proves to be inaccurate.
(7) The facility administrator shall be
appointed by the chief executive officer with approval of the governing
body.
(8) If the facility is
operated by a county, the education and experience of the administrator shall
be determined by statute governing county employment. Otherwise, the education
and experience qualifications of the facility administrator shall be specified
in writing by the appointing authority and include, at a minimum, a bachelor's
degree in an appropriate discipline, two (2) years of experience working with
juveniles, and three (3) years in staff supervision and administration; and/or,
the completion of a career development program which includes work-related
experience, training, or college credits providing a level of achievement
equivalent to the bachelor's degree.
(9) If the facility is operated by a county,
the term of the facility administrator shall be determined by statutes
governing county employment. Otherwise, the term of the facility administrator
is continuous and may be terminated only by the appointing authority for good
cause and subsequent to a formal hearing on specific charges, if
requested.
(10) The facility and/or
parent agency administration shall systematically determine personnel
requirements in all categories of employees working directly with juveniles in
order to ensure access to staff and availability of services; personnel
requirements are reviewed at least annually.
(11) There shall be a written grievance
procedure for employees, which is available to them and which has been approved
by the parent agency.
(12) Resident
data shall be kept and transmitted to the Department of Juvenile Justice in a
prescribed manner as identified by the Department of Juvenile Justice. This
data shall include but not be limited to:
(a)
Admissions and releases;
(b)
Special incident reporting forms.
(13) After juvenile detention facilities are
provided the Automated Fingerprint Identification System (AFIS) by the Kentucky
State Police, each juvenile detained in any detention facility shall be
fingerprinted by facility staff. The prints shall be kept at the facility for
identification purposes and distributed to other approved agencies as required
or needed.
STATUTORY AUTHORITY: KRS 15A.210
Disclaimer: These regulations may not be the most recent version. Kentucky may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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