Current through Register Vol. 50, No. 9, March 1, 2024
RELATES TO: KRS 196.700 - 196.736
NECESSITY, FUNCTION, AND CONFORMITY: KRS 196.702 and 196.710
require the Kentucky State Corrections Commission to administer the community
corrections grant program. KRS 15A.160 and 196.035 authorize the secretary of
the Justice and Public Safety Cabinet to promulgate administrative regulations
necessary or suitable for the proper administration of the functions vested in
the cabinet or any division in the cabinet. This administrative regulation
establishes the procedures and reporting requirements for a Community
Corrections Board or alternate board pursuant to KRS 196.725 and KRS 196.710(3)
Section 1. Meetings and
Duties.
(1) The board shall meet at least
quarterly to review the status of:
(a) The
goals stated in KRS 196.702(4);
(b)
The board's grant application for Community Corrections funding;
(c) Expenditures and revenue for each awarded
grant; and
(d) Operation of the
community corrections program plan.
(2) The board shall obtain the audit required
by KRS 196.725.
Section
2. Reporting Requirements.
(1)
The board shall review and approve a report before it is submitted to the
administrator or commission. The board shall submit progress reports at least
quarterly detailing program and fiscal information for the period to the
administrator in a format approved by the commission. The format for the
report, report deadlines, and other requirements for the report shall be posted
in the grant requirements on the Kentucky State Corrections Commission grants
Web site at
https://justice.ky.gov/Boards-Commissions.
The report shall include the:
(a) Number of
participants served during period with the type of service received;
(b) Number successfully completing the
program during the period;
(c)
Number of unsuccessful participants;
(d) Number of incarceration days
avoided;
(e) Number of participants
with new arrests or revocations;
(f) Amount expended during the period for:
1. Personnel;
2. Contract services;
3. Travel;
4. Training;
5. Operating expenses; and
6. Equipment;
(g) Total amount expended for the
period;
(h) Remaining balance of
the grant; and
(i) The progress
toward expending the award prior to the end of the award.
(2) If the audit addressed in 500 KAR 10:040 has not been completed when the submission for final disbursement of funds for
the grant is made, the board shall provide with the submission a letter
certifying that it has reviewed the expenditures for the grant and that they
have been expended in compliance with the grant requirements.
Section 3. Grant Award
Modification.
(1) A grant award modification
request shall require approval by the commission prior to the expenditure of
funds by the recipient. A budget modification that significantly changes a
project's goals or objectives shall not be approved.
(2) A budget modification and justification
for the grant award modification shall be submitted to the administrator
fifteen (15) days prior to the end of the month for which it is being
requested. After review, the administrator shall direct the grantee to submit
the grant award modification request within the cabinet's electronic grants
management system. The chair of the commission may approve a grant modification
between commission meetings. A budget modification request and action shall be
reported to the commission.
(3) Any
deviation from the approved budget without prior approval may result in the
disallowance of the expenditure and deobligation of the remaining funds. A
grant award modification shall not be retroactive without specific approval
from the commission.
STATUTORY AUTHORITY: KRS 15A.160, 196.035, 196.710,
196.725
