Kentucky Administrative Regulations
Title 201 - GENERAL GOVERNMENT CABINET
Chapter 28 - Board of Licensure for Occupational Therapy
Section 201 KAR 28:200 - Continuing competence
Universal Citation: 201 KY Admin Regs Service 28:200
Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO: KRS 210.366, 319A.070(3)(d), 319A.160
NECESSITY, FUNCTION, AND CONFORMITY: KRS 319A.070(3) authorizes the board to promulgate administrative regulations and to establish the requirements for continuing competence. This administrative regulation sets forth the requirements for licensees to demonstrate continuing competence.
Section 1. Definitions.
(1) "CCU" means continuing competence
unit.
(2) "Contact hour" means
sixty (60) minutes engaged in a learning activity, excluding meal, breaks, and
registration.
(3) "Continuance
competence unit" means an assigned unit of measure for each continuing
competence activity for which the values are given in Section 3 of this
administrative regulation.
(4)
"Continuing competence" means a dynamic, multidimensional process to develop
and maintain the knowledge, skills, inter personal abilities, and critical and
ethical reasoning necessary to perform occupational therapy professional
responsibilities. Continuing competence activity for which the values are given
in Section (5) of this administrative regulation.
(5) "Training program in suicide assessment,
treatment, and management" means six (6) or more hours of continuing education
pre-approved by the board that contains educational objectives set forth in
KRS
210.366.
Section 2. Continuing Competence Requirements.
(1) A licensee applying for
license renewal shall complete a minimum of twelve (12) CCUs of qualified
activities for maintaining continuing competence during the preceding annual
renewal period.
(2) A licensee who
is issued a license for a period less than twelve (12) months shall prorate the
number of CCUs to one (1) CCU for each month licensed.
(3) An applicant for reinstatement or
licensure who was previously licensed by the board and whose license has been
put on inactive status, revoked, or expired for three (3) years or less from
the time the application is filed shall obtain twelve (12) CCUs of qualified
activities for maintaining continuing competence for each year in which the
license has been in the status prior to receiving the license.
(4) An applicant for licensure who was
previously licensed by the board and whose license has lapsed for more than
three (3) years shall obtain thirty-six (36) CCUs of qualified activities for
maintaining continuing competence.
(5) At least once every six (6) years from
date of initial license issue or from date of last completed training program
in suicide assessment, treatment, and management that is pre-approved by the
board, each licensee shall complete a training program in suicide assessment,
treatment, and management that is pre-approved by the board.
Section 3. Qualified Activities for Maintaining Continuing Competence. The following activities qualify for the continuing competence requirements of this administrative regulation:
(1) Continuing education courses.
(a) A licensee may earn one (1) CCU for each
contact hour in continuing education courses including workshops, seminars,
conferences, electronic courses, or self-study courses.
(b) Documentation for this activity shall
include a certificate of completion or similar documentation including:
1. Name of course, date, and the author or
instructor;
2. Name of sponsoring
organization and the location of the course; and
3. The number of contact hours
attended.
(c) A training
program in suicide assessment, treatment, and management shall meet the
requirements established in Section 2(5) of this administrative
regulation.
(2) Employer
provided in-service training.
(a) A licensee
may earn one (1) CCU for each contact hour of in-service training provided to
the licensee by the licensee's employer.
(b) No more than six (6) CCUs of
employer-provided training may be counted towards the total number of required
CCUs. If an employer hosts continuing education courses open to practitioners
outside of the organization, these courses shall fall under subsection (1) of
this section.
(c) Training that
deals with issues completely unrelated to the practice of occupational therapy
that are required for employment compliance standards shall not be counted
toward the continuing competence requirements.
(d) Documentation for this activity shall
include a certificate of completion or similar documentation including:
1. Name of course, date, and the
instructor;
2. Name of providing
organization and the location of the course; and
3. The number of contact hours
attended.
(e) In-service
training is structured training that is offered to an employee and that is
intended to maintain or enhance the employee's job performance or to meet
requirements that are imposed on the employer by a credentialing
body.
(3) Academic
coursework.
(a) Participation in on-site or
distance learning academic courses from a university, college, or vocational
technical adult education course related to the practice of occupational
therapy shall be counted towards the requirements of this administrative
regulation.
(b) A licensee may earn
six (6) CCUs per credit hour.
(c)
Documentation for this activity shall include:
1. An official transcript indicating
successful completion of the course and the date on which the course was taken;
and
2. A description of the course
from the school catalogue or course syllabus.
(4) Independent study.
(a) Independent study may include reading
books, journal articles, reviewing videos, and activities of a similar
nature.
(b) A licensee may earn one
(1) CCU for one (1) contact hour spent in an independent study
activity.
(c) Documentation for
this activity shall include:
1. Title, author,
and publisher of the material;
2.
The time spent on the material;
3.
The date of completion; and
4. A
statement that describes how the activity relates to a licensee's current or
anticipated roles and responsibilities.
(d) No more than six (6) CCUs from this
category shall be counted toward the total.
(5) Mentorship.
(a) Credit may be earned by each participant
in a formalized mentorship agreement defined by a signed contract between the
mentor and mentee that outlines specific goals and objectives and designates
the plan of activities for the participants.
(b) A licensee may earn one (1) CCU for five
(5) contact hours spent in activities directly related to achievement of goals
and objectives under a mentorship agreement.
(c) Documentation for this activity shall
include:
1. The name of mentor and
mentee;
2. A copy of a signed
agreement;
3. The dates, hours
spent and focus of mentorship activities; and
4. A statement outlining the outcomes of
mentorship agreement.
(6) Fieldwork supervision.
(a) Credit may be earned by participation as
the primary clinical fieldwork educator for an OT or OTA fieldwork
student.
(b) A licensee may earn
one (1) CCU per forty (40) hours of supervision for each fieldwork student
supervised.
(c) Documentation shall
include:
1. A written verification from the
school to the fieldwork educator with the name of student, school, and dates of
fieldwork or the signature page of the completed student evaluation
form.
2. Evaluation scores and
comments that are deleted or blocked out.
(7) Professional writing.
(a) Credit may be earned by the publication
of a book, chapter, or article.
(b)
A licensee may earn:
1. Twelve (12) CCUs as an
author of a book;
2. Six (6) CCUs
as an editor of a book;
3. Six (6)
CCUs as author of a chapter;
4.
Four (4) CCUs as author of a peer reviewed article;
5. Two (2) CCUs as author of a nonpeer
reviewed article;
(c)
Documentation for this activity shall consist of full reference for publication
including, title, author, editor, and date of publication; or copy of
acceptance letter if not yet published.
(8) Professional presentations and
instruction.
(a) Credit may be earned by the
presentation of academic guest lectures, state or national workshops or
conferences, and employer-provided in-service training for OT/Ls or
OTA/Ls.
(b) A licensee may earn two
(2) CCUs for each hour of credit that is awarded for an activity.
(c) Documentation for this activity shall
include a copy of official program, schedule, or syllabus including
presentation title, date, hours of presentation, and type of audience or
verification of that signed by the sponsor.
(9) Research.
(a) Credit may be earned for the development
of or participation in extensive scholarly research activities or extensive
outcome studies.
(b) A licensee may
earn one (1) CCU for one (1) contact hour spent working on a research
project.
(c) Documentation for this
activity shall include verification from the primary investigator indicating
the name of research project, dates of participation, major hypotheses or
objectives of the project, and licensee's role in the project.
(10) Grants.
(a) Credit may be earned for the development
of a grant proposal.
(b) A licensee
may earn one (1) CCU for one (1) contact hour spent working on a grant
proposal.
(c) Documentation for
this activity shall include name of grant proposal, name of grant source,
purpose and objectives of the project, and verification from the grant author
regarding licensee's role in the development of the grant if not the
author.
(11)
Professional meetings and activities.
(a)
Participation in board or committee work with agencies or organizations in
professionally related areas to promote and enhance the practice of
occupational therapy may be counted toward the requirements of this
administrative regulation.
(b) A
licensee may earn one (1) CCU for five (5) contact hours on a committee or
board.
(c) Documentation for this
activity shall include:
1. The name of the
committee or board, name of the agency or organization, purpose of service, and
description of licensee's role; and
2. The participation shall be validated by an
officer or representative of the organization or committee.
(d) No more than six (6) CCUs from
this category shall be counted toward the total.
(12) Specialty certifications.
(a) The board shall recognize completion of
activities that result in an advanced competence credential or specialty
certification earned or recertified during the current renewal
period.
(b) A licensee may earn up
to twelve (12) CCUs for each advanced competence recognition or specialty
certification credential earned or recertified during a renewal
period.
(c) Documentation for this
activity shall include a certificate of completion that identifies satisfactory
completion of requirements for obtaining advanced competence recognition or
specialty certification.
(13) Continuing competence plan.
(a) A licensee may earn two (2) CCUs for
completion of activities related to the development and implementation of a
continuing competence plan for professional development.
(b) Documentation for this activity shall
include a signed document by the licensee attesting to the fact that he or she
has used a formal assessment process which included the establishment of
professional development goals and objectives and a portfolio approach to
organize and document continuing competence activities related to the
licensee's plan.
(14)
Volunteer services.
(a) Credit may be earned
by participation in volunteer services performed for organizations,
populations, or individuals if the services maintain or enhance the licensee's
competence in professional skills in the practice of occupational
therapy.
(b) A licensee may earn
one (1) CCU for each five (5) contact hours.
(c) Documentation for this activity shall
include verification letter from organizations and report of outcomes of
services provided.
(d) No more than
six (6) CCUs from this category shall be counted toward the total.
Section 4. Approval of Courses for Continuing Education Credit under Section 3(1) of this administrative regulation.
(1) A continuing
education course shall be current in subject matter and relevant to the
practice of occupational therapy.
(2) A continuing education course under
Section 3(1) of this administrative regulation shall qualify for credit under
this administrative regulation if it is approved by one of the following
methods:
(a) The board shall approve a course
or provider of a course that is administered or approved by:
1. A recognized national, state, or local
occupational therapy association;
2. An accredited health care organization or
facility; or
3. An accredited
college or university.
(b) A continuing education course provider
who does not come within the provisions of paragraph (a) of this subsection
shall submit the following information to the board using the Application for
Continuing Education Program Approval (Course Providers), at least ninety (90)
days prior to the presentation of the course:
1. A thorough course description;
2. A statement of the projected learning
outcomes;
3. A statement of the
target audience;
4. The content
focus of the course;
5. A detailed
agenda for the activity;
6. A
statement of the number of contact hours requested;
7. A listing of the presenters and their
qualifications; and
8. A sample of
the certificate of completion awarded to successful attendees.
(c) A licensee who does not come
within the provisions of paragraph (a) or (b) of this subsection shall submit
the following information to the board using the Application for Continuing
Education Program Approval (Course Providers):
1. A thorough course description;
2. A statement of the achieved learning
outcomes;
3. The content focus of
the course;
4. A detailed agenda
for the activity;
5. A statement of
the number of contact hours requested;
6. A listing of the presenters and their
qualifications; and
7. A sample of
the certificate of completion awarded to successful attendees.
Section 5. Waiver of Requirements. Under extenuating circumstances, the board may waive all or part of the continuing competence activity requirements of this administrative regulation if an occupational therapist or occupational therapy assistant submits written request for a waiver and provides evidence to the satisfaction of the board of an illness, injury, family hardship, active military service, or other similar extenuating circumstance which precluded the individual's completion of the requirements on a case-by-case basis.
Section 6. Documentation and Reporting Procedures.
(1) A licensee shall maintain the
required proof of completion for each continuing competence activity as
specified in this administrative regulation.
(2) The required documentation shall be
retained by the licensee for a minimum of one (1) year following the last day
of the license renewal period for which the continuing competence activities
were earned.
(3) A licensee shall
not send his or her continuing competence activity documentation to the board
unless audited under Section 7 of this administrative regulation or otherwise
requested by the board.
Section 7. Audit of Continuing Competence Activities.
(1) The board shall perform a random audit of
up to ten (10) percent of all licensees who shall be required by the board to
furnish documentation of the completion of the appropriate number of continuing
education hours for the current renewal period.
(2) A licensee who is audited shall respond
to the audit within sixty (60) days of the date of the request.
(3) A licensee who fails to comply with the
continuing competence activity requirements of this administrative regulation
may be subject to disciplinary action that may include suspension or revocation
of license.
Section 8. Other Provisions.
(1) A licensee may not carry
over continuing competence activity CCUs from one (1) licensure period to the
next.
(2) A licensee may not
receive credit for completing the same continuing competence activity more than
once.
Section 9. Incorporation by Reference.
(1) "Application
for Continuing Education Program Approval (Course Providers)", September 2016,
is incorporated by reference.
(2)
This material may be inspected, copied, or obtained, subject to applicable
copyright law, at the Kentucky Board of Licensure for Occupational Therapy,
Department of Professional Licensing, 500 Mero Street, 2SC32, Frankfort,
Kentucky 40601, Monday through Friday, 8:00 a.m. to 4:30 p.m.
STATUTORY AUTHORITY: KRS 319A.070(3)(a)
Disclaimer: These regulations may not be the most recent version. Kentucky may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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