Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO:
KRS
317.410,
317.450,
317.540
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
317.440(1)(b) requires the
Kentucky Board of Barbering to promulgate administrative regulations to govern
quantity and quality of equipment, supplies, materials, records, and
furnishings required in barber shops or schools. This administrative regulation
establishes requirements for school records.
Section
1. A monthly attendance record of the entire enrollment, including
full-time and part-time students and instructors, shall be kept by the schools
and received at the board office not later than the tenth calendar day of each
month, and this attendance record shall not be amended after the last day of
the month received.
(1) A barber school shall
be held fully responsible for the completeness and accuracy of the attendance
record, which shall show the total hours obtained for the previous month and
the total accumulated hours to date for all students and instructors.
(2)
(a)
Only the hours recorded shall be submitted each month.
(b) The report shall not be:
1. Amended without proof of error;
or
2. Changed after the last day of
the month it was reported.
(c) The report shall be available for
inspection.
(3) A copy
of the student's daily attendance record for the month of graduation through
the date of a student's graduation shall be submitted with the student's
certification of hours as part of the application for examination upon
completion of the course.
Section
2. A copy of the monthly attendance record, as provided to the
board office, shall be posted monthly on a bulletin board in the school so it
is available at all times to the students, employees, board members, or agents
of the board.
Section 3.
(1) Barber schools shall be required to keep
a record of a student's daily work, approved and signed by the instructor of
each student's practical work, work performed on clinic patrons, and classroom
work.
(2) This record shall be
available for inspection and shall be included:
(a) With the student's certification of hours
and application for examination, upon completion of the course; or
(b) With the certification of hours:
1. If a student withdraws or is dismissed
from school; or
2. Upon the closure
of a school.
Section 4.
(1) A detailed record shall be kept of all
enrollments, withdrawals, dismissals, and graduations.
(2) Certification of hours completed,
including a copy of the student's daily attendance record for the month of
graduation through the date of a student's graduation, shall be forwarded with
all records of a student's daily work, to the office of the board within ten
(10) calendar days of a student's withdrawal, dismissal, graduation, or closure
of the barber school. Completed course hours provided to the board office shall
be accurate and shall be recorded in the student's file.
(3) Completed course hours submitted to the
board shall be transferable to another barbering school for no more than five
(5) years.
(4) Records filed with
the board shall be maintained for five (5) years, then destroyed in accordance
with the board's retention schedule on file with the State Archives and Records
Commission.
Section 5.
(1) All records shall be kept in a lockable
file on the premises of the school and shall be available for
inspection.
(2) The security of all
records shall be the responsibility of the school.
(3) Records shall be locked if not in use or
during nonbusiness hours.
Section
6. A school shall immediately produce a copy of any record
maintained under this administrative regulation when requested by the board
during hours when the school is scheduled to be open and providing services. If
the request is made during hours when the school is closed and not providing
services, the school shall produce a copy of any record maintained under this
administrative regulation within two (2) hours of the next normal day of
business.
STATUTORY AUTHORITY:
KRS
317.430,
317.440(1)(b)
