Kentucky Administrative Regulations
Title 11 - KENTUCKY HIGHER EDUCATION ASSISTANCE AUTHORITY
Chapter 20 - Coal County College Completion Program
Section 11 KAR 20:060 - Records and reports
Universal Citation: 11 KY Admin Regs Service 20:060
Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO: KRS 164.7894
NECESSITY, FUNCTION, AND CONFORMITY: KRS 164.744(2) authorizes the authority to provide scholarships. KRS 164.7894(6) requires the authority to promulgate administrative regulations as may be needed for the administration of the program. This administrative regulation establishes recording and reporting requirements for educational institutions under the Kentucky Coal County College Completion Scholarship Program.
Section 1. End-of-Term Reporting.
(1) At the end of each academic term, the
institution shall submit to the authority an accurate and complete record of
the scholarship recipient's status including:
(a) Number of credit hours successfully
completed during the academic term;
(b) Total credit hours earned as of the end
of the academic term; and
(c) If
the student has earned a bachelor's degree:
1. The date of graduation;
2. The degree earned; and
3. The degree
major.
(2)
Reports under this section shall be completed before funds for the next
academic term under this program will be disbursed by the authority.
Section 2. Records and Reports. An educational institution shall:
(1) Establish
an organized system of records pertaining to scholarship recipient
eligibility;
(2) Maintain these
records for a period of not less than three (3) years after the award year in
which the recipient ceased enrollment; and
(3) Upon request, make available to the
authority:
(a) All records relied upon by that
institution to certify that any recipient of funds from the authority is an
eligible student; and
(b)
Information necessary to verify that the institution has complied with:
1. 11 KAR Chapter 20; and
2. Representations and requirements contained
in its agreement with the authority.
STATUTORY AUTHORITY: KRS 164.744(2), 164.7894
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