Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO:
KRS
164.7894
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
164.744(2) authorizes the
authority to provide scholarships.
KRS
164.7894(6) requires the
authority to promulgate administrative regulations as may be needed for the
administration of the program. This administrative regulation establishes the
apportionment of financial assistance refunds from institutions and repayment
from students due to the Kentucky Coal County College Completion Scholarship
Program.
Section 1.
(1) A student who fails to enroll, withdraws,
is expelled from the institution, or otherwise fails to complete the program on
or after his or her first day of class of the period of enrollment or changes
enrollment status may be due a refund of monies paid to the institution on
behalf of that student or may owe a repayment of cash disbursements made to the
student for educational expenses.
(2) If the student received financial
assistance administered by the authority, all or a portion of the refund and
repayment shall be due to the authority for its financial assistance programs
in accordance with Sections 2 and 3 of this administrative regulation.
Section 2.
(1) The institution shall adopt and implement
a fair and equitable refund and repayment policy for financial assistance
administered by the authority which shall be:
(a) A clear and conspicuous written
statement;
(b) Made available to a
prospective student, prior to the earlier of the student's enrollment or the
execution of the student's enrollment agreement, and to currently enrolled
students;
(c) Consistently
administered by the institution; and
(d) Made available to the authority upon
request.
(2) The
institution's refund and repayment policy for financial assistance administered
by the authority may use the same methods and formulas for determining the
amount of a refund or repayment as the institution uses for determining the
return of federal financial assistance funds or the institution may adopt a
separate and distinct policy that is based upon:
(a) The requirements of applicable state law;
or
(b) The specific refund
standards established by the institution's nationally recognized accrediting
agency.
(3) The amount of
the refund and repayment shall be determined in accordance with the educational
institution's refund and repayment policy relative to financial assistance
funds, except as provided in Section 3 of this administrative
regulation.
(4) When the
institution determines that a refund or repayment of financial assistance is
due in accordance with its policy, the institution shall allocate to the
financial assistance programs administered by the authority the refund and
repayment in the following descending order of priority prior to allocating the
refund to institutional or private sources of financial assistance:
(a) CAP Grant;
(b) KTG;
(c) Go Higher Grant;
(d) Teacher Scholarship;
(e) Kentucky Educational Excellence
Scholarship;
(f) Kentucky Coal
County College Completion Scholarship;
(g) National Guard Tuition Assistance;
and
(h) Early Childhood Development
Scholarship.
Section
3. If a scholarship recipient officially or unofficially withdraws
from or is expelled by an institution before the first day of classes of the
award period, the award shall constitute an overaward and a full refund or
repayment of the scholarship shall be required, notwithstanding any
institutional policy to the contrary. If the institution is unable to document
the student's last date of attendance, any scholarship disbursement for that
award period shall be subject to full refund and repayment. If, at any time, a
scholarship recipient's enrollment is terminated with no assessment of tuition
and fees by the institution, then the full scholarship shall be subject to
cancellation, if not yet disbursed, or refund and repayment if the scholarship
has already been disbursed.
Section
4.
(1) The institution shall
remit to the authority the amount of funds allocated from the refund amount to
the financial assistance programs administered by the authority as soon as
possible but no later than thirty (30) days after the end of the term in which
the student ceased to be enrolled.
(2) Refunds by the institution and
notification of student repayment due transmitted to the authority shall be
accompanied by:
(a) The student's name and
Social Security number;
(b) The
reason for the refund or repayment;
(c) The date of enrollment status
change;
(d) The semester and year;
and
(e) The calculation used for
determining the refund or repayment.
STATUTORY AUTHORITY:
KRS
164.744(2),
164.7894
