Kentucky Administrative Regulations
Title 11 - KENTUCKY HIGHER EDUCATION ASSISTANCE AUTHORITY
Chapter 16 - Early Childhood Development Scholarship Program
Section 11 KAR 16:010 - Early Childhood Development Scholarship Program applicant selection process
Universal Citation: 11 KY Admin Regs Service 16:010
Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO: KRS 164.518
NECESSITY, FUNCTION, AND CONFORMITY: KRS 164.518(3) requires the authority to promulgate administrative regulations for administration of the Early Childhood Development Scholarship Program. This administrative regulation establishes the applicant selection process for the Early Childhood Development Scholarship Program.
Section 1. Eligibility of Applicants.
(1) Initial
eligibility. To qualify for an Early Childhood Development Scholarship, an
applicant shall:
(a) Be:
1. A citizen, national, or permanent resident
of the United States;
2. A Kentucky
resident as determined by the participating educational institution in
accordance with criteria established in 13 KAR Chapter 2 by the Council on
Postsecondary Education for the purposes of admission and tuition
assessment;
3. A high school
graduate or a General Educational Development (GED) recipient;
4. Unless the applicant is seeking
scholarship renewal and has registered for a capstone semester:
a. Employed at least twenty (20) hours per
week in a participating early childhood facility;
b. Employed to provide training at least
twelve (12) times per year in early childhood development by a participating
early childhood facility approved by the Office of Inspector General of the
Cabinet for Health and Family Services to offer the training; or
c. Employed at least twenty (20) hours per
week, providing direct instruction to children as a preschool associate teacher
or as a teaching assistant in a public preschool program by a participating
early childhood facility;
5. Enrolled in the scholarship program
curriculum at a participating educational institution;
6. Pursuing an ECAC-approved:
a. Early childhood credential;
b. Associate degree;
c. Bachelor's degree; or
d. Master's degree.
7. Ineligible to receive professional
development funds from another education program; and
8. Maintaining satisfactory academic progress
as determined by the participating institution;
(b) Satisfy all financial obligations to the
authority under any program administered by the authority pursuant to
KRS
164.740 to
164.785,
except that ineligibility for this reason may be waived by the executive
director of the authority, at the recommendation of a designated staff review
committee, for cause; and
(c) Not
be:
1. In default on any loan under Title IV
of the federal act, codified as
20 U.S.C.
1070 to
1099, unless
eligibility has been reinstated;
2.
Liable for any amounts that exceed annual or aggregate limits on any loan under
Title IV of the federal act, codified as
20 U.S.C.
1070 to
1099; and
3. Liable for overpayment of any grant or
loan under Title IV of the federal act, codified as
20 U.S.C.
1070 to
1099.
(2) Renewal
eligibility. Persons seeking additional early childhood development
scholarships shall:
(a) Meet the eligibility
requirements of subsection (1) of this section; and
(b) Be making satisfactory academic progress
toward the completion of the ECAC-approved early childhood credential as
determined by the participating institution.
(3) Appeal of determination.
(a) A student denied a scholarship for a
reason other than lack of funds may appeal the determination by the
ECAC.
(b) A student shall submit a
written statement of appeal to the ECAC within fifteen (15) calendar days after
the date of notification of denial.
(c) If a student appeals a scholarship
denial, the ECAC shall ensure that:
1. A
hearing officer or committee appointed by ECAC shall consider the student's
appeal and make a decision on the issues involved; and
2. The student's due process rights,
including the right to present information in support of his claim of
eligibility and the right to be represented by legal counsel, are
protected.
(4) Commitment of service. A scholarship
applicant shall commit that he or she shall subsequently render service:
(a) For six (6) months at a participating
early childhood facility upon obtaining the child development associate
certificate, paid for in part by a scholarship;
(b) For one (1) year at a participating early
childhood facility upon obtaining the early childhood credential of an
associate degree or the Kentucky Early Childhood Development Director's
Certificate, paid for in part by a scholarship; or
(c) For six (6) months at a participating
early childhood facility and one (1) additional year at an early childhood
facility located in Kentucky upon obtaining the early childhood credential of a
baccalaureate degree, paid for in part by a scholarship.
Section 2. Application.
(1) Prior to the beginning of each academic
term, a person seeking an early childhood development scholarship shall obtain
an Early Childhood Development Scholarship Application set forth in
11 KAR
4:080, Section 1(4)(b), from the KHEAA Web site,
http//www.kheaa.com/prog_ecds.html .
The applicant shall complete the online application.
(2) The applicant shall:
(a) Print the employer verification page from
the completed application;
(b) Have
this page certified by an authorized representative of the participating early
childhood facility; and
(c) Submit
the certified page to the professional development counselor on or before:
1. July 15, or the next regular business day
if July 15 falls on a weekend or holiday, preceding the fall academic term for
which the scholarship is requested;
2. November 15, or the next regular business
day if November 15 falls on a weekend or holiday, preceding the spring academic
term for which the scholarship is requested; or
3. April 15, or the next regular business day
if April 15 falls on a weekend or holiday, preceding the summer academic term
for which the scholarship is requested.
(3) The applicant shall also complete and
submit to the United States Department of Education the Free Application for
Federal Student Aid ("FAFSA") set forth in
11 KAR
4:080, Section 1(4)(a). This application shall be
completed either in paper format or electronically via the Internet.
Section 3. Selection Process.
(1) The professional development counselor
shall verify the application information and determine the eligibility of the
applicant.
(2) The professional
development counselor shall recommend scholarship awards for eligible
applicants in the following order until funds are depleted:
(a) First, scholarships shall be awarded to
eligible renewal applicants, ranked in order of the date and time the
application is submitted.
(b) Next,
scholarships shall be awarded to eligible new applicants, ranked in order of
the date and time the application is received by the professional development
counselor.
(3) The
professional development counselor shall forward to the ECAC the applications
of those persons recommended to receive a scholarship and ensure that the
applications are received by the ECAC no later than:
(a) July 22, or the next regular business day
if July 22 falls on a weekend or holiday, preceding the fall academic term for
which the scholarship is requested;
(b) November 22, or the next regular business
day if November 22 falls on a weekend or holiday, preceding the spring academic
term for which the scholarship is requested; or
(c) April 22, or the next regular business
day if April 22 falls on a weekend or holiday, preceding the summer academic
term for which the scholarship is requested.
(4) The employer signature page shall be
received by the ECAC no later than August 1, December 1, and May 1 of the
appropriate semester.
(5) ECAC
shall certify the eligibility determination of approved applicants.
Section 4.
(1) Award amount. The scholarship amount
awarded to an eligible applicant for an academic term shall be the amount of
tuition actually charged for the academic term by the participating educational
institution that the scholarship recipient will be attending based on the
recipient's enrollment status, but shall not exceed the maximum award
amount.
(2) Award maximum. The
maximum scholarship amount awarded to an eligible applicant for an award year
shall be up to the tuition and mandatory fees at the participating institution
in which the recipient is enrolled for the number of hours enrolled not to
exceed the undergraduate tuition and mandatory fees at the highest priced
in-state public participating institution. .
STATUTORY AUTHORITY: KRS 164.518(3), 164.748(4)
Disclaimer: These regulations may not be the most recent version. Kentucky may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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