Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO:
KRS
164.7891
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
164.7891 requires the authority to promulgate
administrative regulations for administration of the Osteopathic Medicine
Scholarship Program. This administrative regulation establishes procedures for
refund to the authority of monies paid under the Osteopathic Medicine
Scholarship Program.
Section 1.
Definitions.
(1) "Authority" is defined in
KRS
164.740(1).
(2) "Federal act" is defined in
KRS
164.740(9) and means
20 USC
1001 through 1146a.
Section 2. General.
(1) An osteopathic medicine scholarship
recipient fails to enroll, withdraws from, is expelled from an accredited
osteopathic medicine program, or otherwise fails to complete the program on or
after his first day of class of the period of enrollment or changes enrollment
status may be due a refund of monies paid to the school on behalf of that
student or repayment of cash disbursements made to the student for educational
expenses.
(2) If the student
received an osteopathic medicine scholarship, all or a portion of the refund
and repayment shall be due to the authority in accordance with this section and
Section 3 of this administrative regulation.
(3) The school shall adopt and implement a
fair and equitable refund policy for financial assistance administered by the
authority which shall be:
(a) A clear and
conspicuous written statement;
(b)
Made available to a prospective student, prior to the earlier of the student's
enrollment or the execution of the student's enrollment agreement, and to
currently enrolled students;
(c)
Consistently administered by the school; and
(d) Made available to the authority upon
request.
(4) The school's
refund policy for financial assistance administered by the authority may use
the same methods and formulas for determining the amount of a refund as the
school uses for determining the return of federal financial assistance funds or
the school may adopt a separate and distinct policy that is based upon:
(a) The requirements of applicable state law;
or
(b) The specific refund
standards established by the school's nationally-recognized accrediting
agency.
(5) The amount of
the refund shall be determined in accordance with the educational school's
refund policy relative to financial assistance funds, except as provided in
Section 3 of this administrative regulation.
(6) When the school determines that a refund
of financial assistance is due in accordance with its policy, the school shall
return osteopathic medicine scholarship funds to the authority prior to making
refunds to school or private sources of financial assistance.
Section 3. Failure to Enroll or
Official Withdrawal Before Classes Begin.
(1)
If an osteopathic medicine scholarship recipient fails to enroll in, officially
or unofficially withdraws from, or is expelled by the accredited osteopathic
medicine program prior to the first day of classes, the scholarship award shall
be deemed an overaward and a full refund and repayment of the monies to the
authority shall be required, notwithstanding a policy of the school to the
contrary.
(2) If the school is
unable to document the student's last date of attendance, any osteopathic
medicine scholarship disbursement for that award period shall be subject to
full refund.
(3) If, at any time,
an osteopathic medicine scholarship recipient's enrollment is terminated with
no assessment of tuition and fees by the school, then the full osteopathic
medicine scholarship shall be subject to cancellation, if not yet disbursed, or
refund if the osteopathic medicine scholarship has already been
disbursed.
Section 4.
Withdrawal after Classes Begin. If an osteopathic medicine scholarship
recipient officially withdraws from the osteopathic medicine program after the
beginning of classes, the amount of refund shall be determined in accordance
with the school's refund and repayment policy relative to financial aid
funds.
Section 5. Unofficial
Withdrawal. If an osteopathic medicine scholarship recipient unofficially
withdraws from an accredited osteopathic medicine program, the authority shall
not seek from the school a refund of the monies paid under the scholarship. The
osteopathic medicine scholarship recipient shall be responsible for immediate
repayment of the entire amount of monies paid under the scholarship as well as
the applicable interest.
Section 6.
(1) The school shall remit to the authority
the amount of funds allocated from the refund amount to the financial
assistance programs administered by the authority as soon as possible but no
later than thirty (30) days after the end of the term in which the student
ceased to be enrolled.
(2) Refunds
by the school transmitted to the authority shall be accompanied by:
(a) The student's name and Social Security
number;
(b) The reason for the
refund;
(c) The date of enrollment
status change;
(d) The semester and
year; and
(e) The calculation used
for determining the refund.
STATUTORY AUTHORITY:
KRS
164.748(4),
164.7891
