Current through Register Vol. 51, No. 3, September 1, 2024
RELATES TO: KRS Chapter 13B, 199.8996, 200.151, 200.700,
200.703, 200.705, 200.707
NECESSITY, FUNCTION, AND CONFORMITY: KRS 200.703(5) requires
the Early Childhood Advisory Council to promulgate administrative regulations
to coordinate and improve early childhood development services, outcomes and
policies; establish procedures that relate to its governance; designate
services areas of the Commonwealth where the community early childhood councils
may be established to identify and address the early childhood development
needs of young children and their families for the communities that they serve;
establish procedures for the monitoring of grants, services, and activities of
the community early childhood councils and their governance; establish
procedures for accountability and measurement of success of programs that
receive funds from the authority; and establish standards for the payment of
funds to a designated service provider and grantee of a community early
childhood council. This administrative regulation establishes procedures for
the governance of the Early Childhood Advisory Council and procedures for
disbursement of funds, in accordance with KRS 200.700(1), from the Early
Childhood Development Fund to programs that support and promote early childhood
development.
Section 1. Definition.
"Council" means the Early Childhood Advisory Council.
Section 2. Duties of the Council. The council
shall:
(1) Fulfill the requirements of KRS 200.700 and 200.703;
(2) Disburse
funds, to the extent that funds are available, from the Early Childhood
Development Fund established by KRS 200.151, to programs that support and
promote early childhood development;
(3) Consult with and request information from
the following agencies for the purpose of monitoring services that improve,
enhance, or promote early childhood development:
(a) Cabinet for Health and Family
Services;
(b) Education and
Workforce Development Cabinet;
(c)
Kentucky Department of Education;
(d) Finance and Administration
Cabinet;
(e) Kentucky Higher
Education Assistance Authority; and
(f) Any other agency that contracts with the
council to provide services; and
(4) Collect annual reports from the Cabinet
for Health and Family Services pursuant to KRS 199.8996(2), (3), and (4).
Section 3.
Governance.
(1) Each meeting of the council
shall:
(a) Be announced and open to the
general public;
(b) Be conducted
according to Robert's Rules of Order; and
(c) Meet pursuant to KRS 200.700(7).
(2) A
majority of voting members or their designees, if applicable, present at a
meeting shall constitute a quorum for the transacting of business. A majority
vote of members present at a meeting in which a quorum is present shall be
required for the council to take action.
Section 4. Service Areas and Community Early
Childhood Councils.
(1) A service area
required by KRS 200.703(5)(c) shall not be smaller than a county.
(2) More than one (1) county may form a
partnership for the purpose of creating a community early childhood
council.
(3) A community early
childhood council shall be formed in accordance with KRS 200.707(1) to (3).
Section 5.
Eligibility Requirements for Receipt of Funding by a Community Early Childhood
Council.
(1) A community early childhood
council that applies for funds disbursed by the council shall submit a proposal
that complies with KRS 200.707(5) and includes the following:
(a) Service area assessment that describes
the area's:
1. Existing resources;
and
2. Early care and education
program availability, quality, and participation;
(b) Project overview that describes how a
council intends to address the needs of the area served by the
council;
(c) Work plan that
identifies:
1. Each activity that contributes
to successful implementation of the project overview;
2. Individual or group responsible for each
activity; and
3. Timeframe for
completion of each activity;
(d) Budget and budget justification that
demonstrates how the requested funds shall be used to support the proposal;
and
(e) Anticipated outcomes that
may include:
1. Encouraging partnerships of
licensed child care centers, certified family child care homes, or public
preschool providers that provide high quality learning environments for
children who reside in a service area covered by the community early childhood
council;
2. Increasing the number
of child care providers that participate in Kentucky's quality rating and
improvement system through program and parent education;
3. Providing information, education, and
support to families through partnerships with schools and community
organizations; and
4. Increasing
the number of children, particularly those at risk, participating in high
quality early child care and education programs.
(2) A review team established by
the council shall:
(a) Prioritize each grant
proposal; and
(b) Recommend to the
council:
1. Which grant proposals shall be
funded; and
2. The amount of each
award.
(3)
The council shall:
(a) Make the final funding
determination; or
(b) Refer a grant
proposal for further review during subsequent meetings.
(4) A community early childhood council that
receives funds from the Early Childhood Advisory Council shall:
(a) Comply with the reporting requirements
specified in KRS 200.707(6);
(b)
Submit a roster of members that includes:
1.
The geographic area represented by each member; and
2. Place of employment of each member;
and
(c) Submit minutes
of each meeting to the council.
Section 6. Accountability.
(1) The council shall use the eMARS, or
enhanced Management Administrative Reporting System, for the purpose of
measuring accountability and the success of a program that receives early
childhood development funds.
(2)
The council may take adverse action, as described in KRS 200.703(6), if a
recipient of early childhood development funds fails to meet the council's
requirements for grant participation.
(3) Appeal of an adverse action may be made
to the council in accordance with the procedures established in KRS Chapter
13B.
STATUTORY AUTHORITY: KRS 200.703(5)
